Category Archives: Time management

Write on! Increase your productivity with a web-based writing group

Academic Writing, AcWriMo, Deadlines, Dissertation writing, Focus strategies, Goal setting, Productivity, Social media, Time management, Web-based writing groups, Writing groups, Writing resources

By Madeline Walker with Kate Turner

Kate Turner is a SSHRC post-doc student at the School of Environmental Studies at UVic.

When Kate Turner’s husband got an academic job in Bogota, she knew she would need some help finishing her dissertation. Writing a dissertation is challenging in familiar surroundings with supportive colleagues, but accomplishing this goal in an unfamiliar city with few local contacts is even more difficult.  Help, however, was closer than she imagined. When Kate heard that her friend, Daniel, a postdoctoral fellow at Yale, had committed to daily writing with another friend, Marieka, she asked to join them. Daniel and Marieka called their initiative “DiMoWriMo,” short for “dissertation to monograph writing month.” Taking their inspiration from novel writing month every November (https://nanowrimo.org/ ), Daniel and Marieka’s goal was to turn their recently completed dissertations into books. Kate’s final goal was slightly different from Daniel’s and Marieka’s, but her objective—to write a lot every day—was the same.

The three writers entered a period of intense productivity.

Here’s how it worked: Daniel, Marieka, and Kate committed to write or revise 1,000 words per day for a month, posting daily word counts on Facebook and Twitter and keeping a record in Google Sheets. On Fridays, they chatted on Skype.  The penalty for not reaching the goal? A $50 donation to an organization you don’t agree with.

Kate was part of the DiMoWriMo group for January and February 2016, and during that time she wrote and revised 55,000 words. Yes, you read the number correctly: 55,000 words!   Kate reflected that “writing a thesis is really hard and can feel isolating and disempowering. You are flooded with this bulk of information. It can be helpful to know how others are going through it and deal with it in a practical way.”  She credits goal setting, daily writing, frequent sharing, and friendly competitiveness for her stellar productivity.

picture of spreadsheet
Kate and her friends used Google Sheets to track their progress.

Kate finished her article-based dissertation at the University of Manitoba, and is now a SSHRC post-doc student at the School of Environmental Studies at UVic. She is working on a study about rural development and food heritage on the Pacific Coast of Colombia under supervisor Ana María Peredo.  Continuing to commit to regular writing with friends, Kate uses this method to keep her accountable for her academic writing goals. Although the rules may have relaxed a little since the initial group was formed (for example, writers may write several days a week rather than every day), the key idea persists—if we harness the power of social accountability, we are likely to be more productive and feel more supported than if we write in isolation.

As November approaches, perhaps you are thinking of ramping up your writing to meet a goal.  Check out Academic Writing Month, a month-long web-based writing event held every November for all academic writers. You can join in a supportive network, declare your goals, share your progress, and post results—all the while learning tips and strategies from other writers.

If you would like to start your own web-based writing group, here are a few tips from Kate to get going:

  • Groups of three to six people work best.
  • Set daily or weekly goals in words or hours.
  • Use social media and/or Google Groups to connect daily or weekly and post achievements publicly.
  • Agree on a penalty (that hurts!) for goals not met.
  • Encourage each other: Finding ways to support others will have a positive effect on your own productivity—for example, share any useful resources you find.
  • Keep things moving—even on low energy days you can work on less demanding tasks related to the project, such as preparing appendices or references.
  • At the end of each session, plan your writing for the next day.

If a web-based writing group doesn’t appeal to you, perhaps you would prefer to join a facilitated group where people meet face to face: check out the Thesis Completion Group facilitated by Counselling at UVic.

Daniel’s blog: http://www.tubb.ca/blog/2015/12/31/dimowrimo

About Academic Writing Month; http://www.phd2published.com/acwri-2/acbowrimo/about/

About Novel Writing Month: https://nanowrimo.org/

Thesis Completion Group: https://www.uvic.ca/services/counselling/groupsworkshops/thesis-completion/index.php

The Thesis Writing Starter Kit has practical guidelines for starting a writing group.

And a great little book on how to be prolific:

Silvia, P. J. (2007). How to write a lot: A practical guide to productive academic writing. Washington, DC: American Psychological Association.

Write on!

 

 

 

 

 

 

Want to get organized? Consider using a reference management tool

Academic Writing, Citation management tools, Organization/ Order, Productivity, Reading, Reference management, Research librarians, Time management

 

By Madeline Walker

Are your notes on sources scattered everywhere? Do you write with the intention of citing later, but then forget where you found that bit of information? Choosing and using reference management software early in your graduate program will get your reading and research off to an organized, efficient start.  Academic and blogger Pat Thomson calls her chosen reference management tool, Endnote, her “adjunct brain” (2016, p. 49). Over many years, she has stored almost 10,000 items on Endnote, creating a searchable database of sources (Thomson & Kamler, 2016, p. 49). You too can let a reference manager do some of your work for you. Reference managers can keep track of articles and books by importing bibliographic information directly (or indirectly) from the source, picking up metadata from pdfs, formatting citations in your chosen style, building bibliographies, and searching/sharing data.  There are many managers to choose from—all with different features. Our library has put together a  page about reference managers with descriptions of each one and a comparison chart of six popular products.  If you want to compare a wider range of reference managers, check out Wikipedia’s comprehensive comparison chart of 32 products.

Comparison Chart on our Library’s website

Three of the most popular reference managers are Endnote, Mendeley, and Zotero. Each tool has benefits and disadvantages, so you may want to test drive the free products before deciding on one.  Functionality, aesthetics, the requirements of your discipline, and just plain personal preference will come into play. Consider what your fellow students/researchers are using in case you want to share citations or folders for group projects. One caution: the web-based versions store data in the United States so are not recommended for storing any personal or confidential data.  You may wish to consider a product you can download on your computer.

I asked three of our reference librarians to say a little about the product they’re most familiar with. However, please note that neither the library nor its librarians recommend or endorse a particular product.  Here’s what they said:

Aditi Gupta on Endnote:

Endnote can be purchased as a standalone software program (EndNote X8) that works well with MS Word, Open Office, and other tools OR students can use a free Endnote basic version.  You will need to create a free account to access Endnote basic online. It easily allows you to import references from databases and create a list of references using different citation styles including APA, MLA, and Chicago. Once you have started to import your references, you can share your folders with other Endnote users.

Rebecca Raworth on Mendeley:

“Your research content is primarily contained in PDF files: Mendeley has an integrated PDF viewer and can create citation records just from importing a PDF file. Mendeley.org has the strongest website and community platform.” (from http://libguides.wustl.edu/choose). Also, Mendeley (free version) is very good for collaborative work, and if you back up records, you can sync multiple computers. Mendeley also provides 2GB of web space.

Michael Lines on Zotero:

Zotero works best on a PC running Firefox. If you already use that combo, or can make the switch, it can really improve your workflow. Because it lives in your browser, it facilitates collecting and checking citations as you do your research. Getting that piece into your routine saves a ton of headaches. It is also an open-source program made at a US university for academic purposes, so it is strong ethically. It has an online component that can be fun, useful, and collaborative, but it is based on US servers, so it opens you up to NSA inspection.  And remember that choosing a citation manager should be part of a larger practical review of your research and reading process!

If you are reluctant to start using a reference manager because you find technology challenging, links provided in the library’s comparison chart take you to helpful videos and user-friendly documentation.

Students can consult about citation management and other research-related issues with librarians via email and text, and also in-person at the Research Help desk on the main floor of the library.

Best wishes for a productive and joyful semester.

Reference

Thomson, P. & Kamler, B. (2016).  Detox your writing: Strategies for doctoral researchers.  London, UK: Routledge.

 

Why we worry: Writing as therapy

Academic Writing, Anxiety, Centre for Academic Communication, Goal setting, Mental health, Procrastination, Productivity, Time management, Tutoring, Writing groups, Writing process

by Jonathan Faerber

photo of author Jonathan Faerber
Jonathan Faerber

Many of us worry about our writing. We are apprehensive about an unfamiliar topic, or we are afraid of what others will think of our work. We anticipate getting things wrong. We exaggerate criticism and fear failure. We are overwhelmed by uncertainty and obsess over details that are outside of our control.

When I worked as a writing tutor and graduate student at UVic, I often lived in denial of these fears.  I like writing, I told myself. I enjoy it. But all too often, I found myself making excuses not to write: I had other work to do, or I needed to finish a few more books before completing a thesis chapter. I struggled to be honest with myself, but these were symptoms of a simple problem: I was terrified of my thesis.

Anxiety like this is a natural emotion. It is characterized by uneasiness, tension, and pessimism. The causes of anxiety are somewhat subjective, but there are some common patterns. Anxiety is often preceded by negative events followed by an expectation of continued difficulty or future disaster.

Fortunately, there are therapeutic activities and treatments for anxiety, and if writing anxiety is a special case of such worry, similar strategies can help writers as well. For example, psychologists often treat anxiety disorders with cognitive behavioural therapy or exposure therapy. CBT involves identifying our negative thoughts and focusing on positive or realistic thinking instead, while exposure therapy is a way to progressively familiarize ourselves with what worries us.

Similarly, it helps to be honest about our writing anxiety and to spend time getting comfortable with the writing process. For example, consider that writing assignment that you dread. Perhaps it is for a demanding instructor or it is on a subject or topic you do not like. Or perhaps the sheer amount of work you still have left is overwhelming. It is all too easy to push these thoughts into the back of our minds and turn to Netflix or Facebook and focus our attention elsewhere.

But this won’t help for long. We can’t ignore what we are afraid of forever. And in my experience, I can’t really forget about writing that I have to do unless I am writing. It was only in this honesty that I’d realize that my worries were often exaggerated.

So the solution here is to write. Of course, this is easier said than done. But it is important to write even when we feel that we cannot or do not want to. The more we write, the less writing will worry us. It does not matter exactly what writing you do, as long as you write. With that in mind, here are three suggestions that helped make my writing experiences more positive—even therapeutic.

First: try to focus on what you can control. We often are so preoccupied with the end product that we will not put pen to paper until we think we have the end product in sight. But that is never how writing works. The only way to know what you will write is to write. Do not obsess over what is outside your control. Do not obsess over the end product before the end. Set yourself achievable goals. Focus on the next step—the one you can complete right now: whether this is one paragraph, or one page, or one section, or one chapter. Either way, the only way to accomplish anything is through incremental steps.  Do what you can. You can’t do what you can’t, so don’t worry in advance about what you haven’t managed yet.

Second: make yourself vulnerable. Let others know what your worries are. Talk to people. Write with people. Share your writing with readers who aren’t grading you. There are many people who can help you and who will read your writing for the sake of helping you. This might be a close friend or a classmate. It might be someone at the Centre for Academic Communication.

Again, we all worry about writing. All the time. You are normal. You are not alone.

But then, there are times where being alone will help. Too often, we think writing is just for school or work, and we are often trained to think we are wasting time unless we are writing for someone or to accomplish something, and then we wind up getting nothing done. So my third suggestion is write things you don’t have to write. Sometimes, these can turn into parts of papers that you have to write. After all, it is hard to like what you write if you don’t like writing it. So remember to make time to write for you. You don’t always have to write. But don’t write only what you have to write. Remember to make time to write for you.

Of course, I cannot guarantee that following this advice will make your anxiety go away, but it might help you diagnose and understand its causes. The good news is that once we better understand our anxiety, we can predict or expect it. We can reduce it. We can manage it. But it may be unrealistic to think that we can eliminate anxiety altogether.

After all, anxiety is a difficult problem. But I think almost any solution to it will involve a conversation. This blog post is my contribution to this conversation and an invitation for you to face up to your worries in your own writing as well.

Jonathan is a UVic alumnus and former tutor at the Centre for Academic Communication. He is currently Writing Centre Associate at Royal Roads University.

 

Lessons learned from my first year in graduate school

Academic Writing, Centre for Academic Communication, Citation management tools, EAL graduate students, Feedback, First year in graduate school, Grammar and punctuation, Productivity, Time management, Transition, Tutoring, Writing groups

By Cindy Quan

photo of the author, Cindy

Technically, I’ve only concluded the first two terms, but I have yet to grow out of the undergraduate mindset of April signaling the end of a school year. Now that it is May, I have had the chance to reflect on the many types of writing that I completed since September. In this blog post, I hope some of my reflections may be of relevance to incoming graduate students, especially clinical psychology students.

Many types of writing

There are many types of writing to learn in graduate school. In the first year, there is a great demand on time: the course load is high, you must learn psychological tests, get familiar with the research in your advisor’s lab, and write literature reviews. This can distract from other types of writing, especially mastering the writing of assessment reports and scholarship applications. Yet both these types of writings are essential for long-term success as a clinical psychology student and deserve dedication of time and effort. During the first two semesters, I allocated little time to learn these skills, and becoming more proficient at both is one of my goals for the summer months. I have found plenty of resources in the library about both types of writing. This site has a lot of specific suggestions for proposal writing that I adopted for writing my tri-council scholarship application.

Extensive feedback from your advisor

If your advisor is anything like mine, you might be surprised and even feel a bit startled the first time you open a review paper or a research proposal with feedback. The many comment boxes may be unnerving, but they are actually great news. (At least, that is the perspective I have chosen.) First, they indicate that the advisor took time to read the text closely. In other words, your advisor cares about the work you do. Second, the comments are useful. I recognize that this might not always be the case, especially for “senior” students who have committee members who may provide conflicting suggestions or students who have developed a sufficient foundation in the area and their informed opinions differ from their advisors’. As a first-year student, I have always found adopting the suggestions improves my research. Third, the advisor may provide grammatical corrections and editorial comments. This brings me to my third realization.

Compensatory strategies for being a non-native English speaker work

As a non-native English speaker, I believe I spend more time revising than peers who are native English speakers. This habit partly stems from a lack of feedback on papers submitted during my undergraduate years. Not knowing why I received a better grade on one paper than another encouraged my neurotic and perfectionist tendencies – I just kept revising until a deadline. This is not necessarily a bad habit; it helped me improve the clarity and conciseness of my writing. As Gillian wrote in a post a few months ago, good punctuation and grammar requires practice. But in reality, as a graduate student there is little time for extensive rewriting. When time permits, I now try to read a style guide or visit the CAC experts who can efficiently point out recurrent grammatical errors I make. Also, simply incorporating the comments my advisor provides on my work improves the quality more than trying to revise on my own and it saves time! When revising, I now stop at the point of diminishing returns. A great law…

“Piled Higher and Deeper” by Jorge Cham
www.phdcomics.com

Experiment with writing

Since I had to do a lot of writing this past year, I experimented with systems of organization and writing settings to see how to become more productive. I finally started using a citation manager. Since I do my work both on a Mac and a PC I use Zotero; it syncs the information seamlessly. There are many other citation tools. You can find a nice comparison chart for what suits your needs here. Some people enjoy writing in groups, finding the presence of others to keep them accountable. Writing in a group did keep me from browsing online shopping sites and checking emails, but I also felt awkward. I tried writing in cafes, but the noise was distracting and the cost of snacks adds up quickly. Ultimately, I found that home is the best place for me to work – I can drink my weight in coffee and tea for free, and there is silence.

Somewhat surprising to myself, I find that my confidence in writing increased after the first year and the writing process is easier. I am looking forward to writing the introduction to my thesis over the summer. Anyway, happy writing!

Cindy Quan is a Master’s candidate in Clinical Psychology at the University of Victoria. Her research interests include the intersection of culture and mental health as well as risks and protective factors in vulnerable families. When not working, she loves spending her time playing racquet sports, travelling and cooking.

How to write a dissertation when you’re really busy and love to travel

Academic Writing, Centre for Academic Communication, Conferences, Dissertation writing, Focus strategies, Goal setting, Graduate student writers, Political science, Procrastination, Productivity, Time management, Tutoring, Writing process, Writing resources

By Marta Bashovski

It’s the end of April, the end of another academic year, and the beginning of another summer. This can be a tricky time for “senior” PhD students like me. On the one hand, my usual sources of funding and the duties that take up most of my time – teaching, TAing, and tutoring at the CAC – are on hold until the fall. On the other hand, we’re now in the midst of “conference season,” and since defending my dissertation proposal, committing to writing conference papers has been how I’ve found time to write the chapters of my dissertation. The “perks” of attending conferences – travelling to interesting places, catching up with old friends, and seeing new work in my discipline – are not bad either!

What I hope to offer in this post isn’t suggestions for how to approach conference abstracts, networking, papers, or presentations. There are many excellent guides already out there. See here, here, and here, for instance. Instead, I would like to share some reflections on the dissertation writing benefits I’ve found to regularly attending conferences.

Writing to a clear deadline

I need deadlines to be productive. The daily life an ABD PhD student with non-writing duties and commitments often means that writing gets pushed to the bottom of my to-do list. The long-term, amorphous deadlines of a dissertation project also mean that, for better or for worse (usually worse), writing happens very slowly and in tiny chunks. This is where I’ve been able to make strategic use of conference deadlines. Since the conferences I attend have application deadlines six months to a year in advance, I am able to plan when I’ll be forced, by the stress of necessity, to draft a concise version of a dissertation chapter that I can later develop further. The commitment to submit a paper draft and the accountability to a group of colleagues has helped me to prioritize scheduling – and following through on – writing time.

comic from Piled Higher and Deeper
“Piled Higher and Deeper” by Jorge Cham (published with permission)
www.phdcomics.com

Clarifying the project

If your dissertation proposal was anything like mine, you quickly found that your aims were far too broad to make for manageable dissertation chapters. Taking your chapter outlines – and your ambitious plans to cover all of the relevant literature for the questions you address – and making them into conference papers is an excellent way to focus your argument to emphasize only the most important themes. I’ve found that for a typical conference paper, I write about a third to half of what I had originally planned to cover in a given dissertation chapter – and this is fine! I have the opportunity to complete a skeleton draft and can always supplement and revise this later. I have found that my original ambitious plan did not serve the purpose that I hoped to achieve in the chapter. (This post offers some more specific suggestions on writing a conference paper in a limited time – in a mere two days!)

Writing for an audience

As writers generally, and PhD students in particular, we are often told to consider who our readers will be when we write. As with elusive dissertation deadlines, though, our audiences can also be vaguely defined (our committees? other scholars in our field?). Writing for a conference comes with a built-in audience –even if that audience ends up being not many more people than your discussant and fellow panel members. Writing for a particular conference and panel, you now have a sense of the themes expected of your paper, the concepts you will need to explain, and the debates to which you hope your work will contribute. I have also found that writing for a specific, tangible audience also helps me to personify my usually densely theoretical work – it helps me to cut the jargon and focus on the takeaway I’d like the audience to remember from my talk.

Feedback and revisions

As we complete our highly specialized dissertation projects, most of the feedback we receive as we go along comes from readers who know us and our projects well – supervisors, committee members, and if we’re lucky a few friends or department colleagues. These people are mostly “insiders”: they have a sense of the orientation of our projects, our goals, and the conceptual vocabularies that frame our writing. I have found it very helpful to receive feedback from people who are interested in my project – and may be experts in the field – but do not necessarily begin from the same assumptions (and, relatedly, institutional background) as I am. Feedback from outside our own “bubbles” can offer new perspectives, new reading suggestions, or even reframe major aspects of the dissertation. The latter happened to me when a particularly conscientious discussant asked whether I would pursue a particular concept later in my dissertation – I hadn’t planned on it, but now this discussion forms the last chapter of my dissertation.

Possible caveats

Directing your dissertation writing through conference papers – and conference attendance in general – comes with several caveats, of course. First, you might find that the feedback you receive on your work is sparse or not at all helpful. Second, you might find yourself writing papers or participating on roundtables not related to your dissertation work at all. This could be a downside or not. Working on other projects might seem like a waste of time, but it might also be a welcome distraction from dissertation burnout, and an opportunity to develop new ideas for future projects and meet a new network of scholars.

I have two more conferences this summer – the British International Studies Association annual meeting in Brighton, UK and the Gregynog Ideas Lab in Newtown, Wales. At both, I’ll be presenting parts of the last chapter of my dissertation – yet to be written! In Brighton, I’m excited to be on a panel that both fits my research well and includes scholars I am eager to talk to further. In Wales, I’m looking forward to reconnecting with old friends and both sharing my own research and getting inspired by their research. In the meantime, I’ll be taking part in another long-honoured academic writing tradition – the writing retreat, in my case my brother’s sunny apartment in Sofia, Bulgaria. Have a wonderful summer and happy writing!

Marta Bashovski is a tutor at the CAC and a PhD Candidate in Political Science and Cultural, Social and Political Thought at UVic. She is most enthusiastic about food, travelling, and her cat.

 

The first rule of Write Club is you have to write

Academic Writing, Centre for Academic Communication, Dissertation writing, English Department, Goal setting, Graduate student writers, Posts by Kaveh, Procrastination, Productivity, Time management, Writing groups

By Kaveh Tagharobi

Having a full time job and writing a thesis is not easy. Actually, this is an understatement because sometimes the task appears utterly impossible. Work projects alone require your undivided attention, and at the end of the day, there is not much intellectual power left to read about your topic, organize your thoughts, and more importantly, to weave those thoughts into the paragraphs, sections, and chapters of a thesis. The most important factor in writing a thesis is consistency, and having a full-time job, and (occasionally) a life, makes it too hard to maintain that consistency. You might manage to make a Write Club posterbreakthrough on a weekend or during “holidays,” but as soon as you spend a whole week on the work roller coaster, you find yourself back at square one, detached from your thesis, needing to review stuff that is now weeks old.

This is where I kept finding myself for two years trying to finish my MA thesis while working at the CAC. As an EAL Specialist, I knew in theory how to go through the writing process and how to break down writing tasks into smaller chunks in order to make incremental progress. I did not, however, find the place, time, or the motivation to put what I knew into practice.

But things changed in the summer of 2016, when I started to go to Write Club, a group writing initiative started by Stephen Ross in the English Department for faculty and graduate students to write together. The ad for Write Club described it as “a no-pressure, no distraction setting for getting that pesky writing done,” and it encouraged bringing any writing project because “No one cares what you write, so long as you write.” This simple, crisp, and forthright invitation was all I needed to start building a simple, crisp, and forthright habit: to carve two hours out of my workday (by going to work a couple hours earlier) and writing about four paragraphs during that time. It was as simple as that, and I wrote my thesis (the whole 50,000 words) in the same rhythm, two hours a day, four paragraphs at a time. Of course, on some days, I spent my two hours reading, planning, and revising, but I tried to keep the same habit rain or shine. In the fall, when I got busier at work and could not go to Write Club regularly, I still kept my two hour routine early in the morning or after work in the evening. It was surprisingly easier to keep the momentum once I got into a groove, and I actually worked for much more than two hours during Christmas holidays and as I got closer to the finish line. Write Club helped me finish my thesis, and as someone who had tried to start writing groups at the CAC as part of my role, I went back to Stephen to ask him about the reasons for Write Club’s success.

My main question for Stephen was how he managed to spark interest and keep people going to Write Club. I had tried to do the same, and I had noticed that the initial enthusiasm would dissipate rather soon. He reassured me that it is part of the nature of such initiatives to “bloom and fade” somewhat quickly, and that it is fine. To increase persistence, Stephen believed that you should “go slow burn”: “You don’t need to go for huge numbers to make a big show and a big deal out of it.” This was true. It was somehow the simplicity of the idea that attracted me and kept me going. He said that it was just him in the beginning and then he decided to send out an invitation to faculty and graduate students. “I never advertised it outside English or to undergraduates.” This allowed him to keep it easy and simple, and that helped with consistency.

One other way to keep it simple was to limit the activities and functions of the group. The invitation simply said “come and write.” I asked if there was any sharing of writing or plans to give feedback. “Very informally,” Stephen said. “Once Adrienne [Dr. Adrienne Williams Boyarin, an Associate professor in English] had a question about her paper, and we made her deliver her paper. It became a discussion.” But it seemed that for the most part, Write Club was just about being there and quietly beavering away. “The emphasis was on not disturbing other people. I did not want anybody to hijack the session,” said Stephen. I agreed. The idea was to provide encouragement and motivation by showing that we are all in it together. I remember being there, and as I got tired, I would look at others writing and would feel that I was not alone, and that helped me continue. Stephen confirmed this: “It is somehow like physical education. You need a workout partner. For writing, it is kind of the same principle.” They key is to know that someone is doing the same thing you are doing. He thinks that you do not even have to be in the same room to do this. You can have a “writing appointment” with someone and write at the same time.  “Not everybody likes to write around other people. It is weird for them, and that’s fine. For me it is all about accountability.” He continued with his delightful frankness, “Like many academics, I am driven by shame. If I create conditions for myself, I don’t want to embarrass myself.” I definitely felt that sense of accountability. Knowing that other members would show up to the writing session every morning gave me not only the motivation to commit to my writing, but also a sense of being watched by kind, yet panoptic co-writers, and this kept me leaving home a couple hours earlier every day even when I really didn’t feel like it.

It is not all about being kept in check though. “Equally it is about support,” Stephen said. “We are all suffering. Writing is not easy for anyone. Anyone who tells you it is easy, then they are not writing good stuff!” He was also straightforward in admitting the hardships: “some days were just so terrible, and I wanted the students to know that.” He showed it as a way of “modelling” for student participants because he thinks we must accept that blocks are part of writing. Yet there are solutions. He thinks that taking a break and coming back later can work, as “the brain cooks up the solution” when you go about your day doing other stuff. “Go have lunch or go for a walk and think about something else. At some point, you will have an ‘aha moment.’ Create space for those.”

Creativity and productivity come with a healthy balance: “Write for three hours a day max, and then do other things. The window of productivity is relatively tiny.” This makes Write Club perfect because in those two hours “you can prime the pump.” Longer periods of work “lead to frustration. Because you are working too hard. Not smart. You shouldn’t be writing for more than three hours per day. You do that, and your brain quality and quantity falls down.” Stephen said that he wrote a book and several journal articles during the summer with the same routine of 2-3 hours per day, and he still managed to lead a normal life: “I pick up my kid from school, go for a run, etc., and if I have an idea while doing these, I would dictate it into my phone for later.” I think this is clever, healthy, and reasonable, and he agrees: “this is actually the kind of life an academic should lead.”

Dr. Stephen Ross
Dr. Stephen Ross

I thank Stephen for his time and leave his office, with a little bit more hope and motivation for my future academic writing projects. The power of group writing is immense, and Write Club proved that by helping me and others accomplish important writing projects. I hope there are more programs like this across the campus to help graduate students get their writing done. Maybe all we need is an uncomplicated plan and a healthy balance of accountability and support.

Kaveh Tagharobi is an EAL (English as an additional language) Specialist at the Centre for Academic Communication.  He is also in the English Department’s MA Program with a concentration in Cultural, Social, and Political Thought.

 

A few tips to help with the writing process

Academic Writing, Distractions, Focus strategies, Graduate student writers, Procrastination, procrastination, Productivity, Reading, Slavic studies, Time management, Writing process

By Kate Ehle

I’m assuming that you and I have something in common. It’s probably something to do with writing, and I’ll risk a guess that it’s related to the frustration that can often come with the writing process. Sure, exams are stressful, and graduate school has introduced me to a whole new level of self-scrutiny and subsequent existential drama, but nothing causes me to clench my jaw or neglect to feed myself quite like a long and arduous writing task.

Riding high off a couple of successful papers and nearing the completion of my first thesis chapter, I volunteered to write an article for the newly launched Graduate Student Writers’ Community. I jotted down a few ideas and shifted my attention to other tasks, allowing just enough time for my momentum and conceit to prove that they are, indeed, fleeting. I sat down at my desk, reviewed my notes, and was briefly consumed by writer’s block and an acute awareness of other jobs waiting on the backburner. Well, now is the perfect time to test those writing tips that I scribbled down in a bout of apparent overconfidence.

Here’s the first tip: Create a title that is creative, specific, and catchy. The idea is to jumpstart the writing process in a way that is fun and not too challenging, with the desirable side effect of articulating your topic in a fun and creative way. What should naturally follow is the creation of an outline and abstract, and a consultation with your professor to get some feedback.

The scenario outlined above certainly sounds like the best case. But even with my very own writing tips sitting right in front of me, I’ve been finding myself staring at a blank screen, thinking about the lemon cake sitting in the department kitchenette, and wondering if my gut can handle another cup of coffee. Do I even like lemon cake?

It seems the issue at hand begins with an initial stumbling block that opens up a whole plethora of focus-related challenges. In situations like these, what can actually help are immediate, targeted strategies that work to channel your attention and help you feel diligent. A good place to start is by reading a few articles by writers whose style you like, taking a moment to think about how they begin their writing, and using it to inspire your own (thank you, Masha Gessen). Try to stick to this task without interruption for a full 30 minutes. If you just can’t get any words out, ask yourself, “What am I trying to say?” Jot the answer down, regardless of how sloppy, and then refine it. Use a thesaurus whenever you need.

A few paragraphs in and I am already beginning to feel like a wrung-out dishrag. There has got to be more to say on the subject, but it is becoming increasingly difficult to focus and my output is slowly declining in quality. Now is the time to utilize some strategies to help maintain focus.

Generally, sensations that are soothing to the senses are useful. Making tea and drinking it as you read and write can help you to remain focused and in one place for as long as the tea is hot. And, recent research suggests that the polyphenols contained in green tea could contribute to the maintenance of a healthy brain.

The human brain also loves music. Research suggests that there are parts of the brain that respond solely to sounds that we categorize as musical. If you’re one of the lucky people who can read and write while music plays in the background, it is worth taking advantage of that fact. Do you have a couple favourite albums that you like to listen to while reading or writing? Herbie Hancock’s Maiden Voyage has been on heavy rotation in my office these days.

Some people use scents to help focus. Please be considerate of those who may be sensitive to fragrance. I have recently had luck with burning palo santo, a type of wood used in traditional South American ceremonies and medicine, that has been shown to have anti-inflammatory properties. Maybe it helps to relieve the jaw clenching and related neck tension. Regardless, I recommend sticking to techniques that are calming and complementary to your writing environment.

So, what am I trying to say in this blog post? That I finished my writing, and that you can, too. It may be frustrating, but you’ve got some new ideas in your back pocket to help you stay focused. Now get ready to try them out, and go consult some of your favourite writers to get some inspiration.

Also, I checked the expiry date on the lemon cake in the kitchenette and strongly recommend steering clear of it.

Kate Ehle is a second year MA student in Slavic Studies, editor of the Department of Germanic and Slavic Studies’ graduate journal, Verges, and a drummer. She is a strong proponent for music, eating, and writing, as safe and healthy ways for understanding and interacting with people and the world.

 

 

How writing fiction helped me write my dissertation

Academic Writing, Computer science, Creative writing, Dissertation writing, Editors and editing, Fiction writing, Goal setting, Graduate student writers, Productivity, Time management, Writing coaches, Writing process, Writing resources

By Russell Campbell

Somewhere in my academic career I started trying to write novels. It wasn’t a decision I can pinpoint. It crept up on me through multiple fronts: my sister working for the Greater Victoria Public Library; a past girlfriend who had a sister married to the brother of epic-fantasy author Brandon Sanderson; free lectures for writing fiction by Brandon Sanderson on YouTube; a past roommate on the autism spectrum whose life revolved around fiction; and many friends who dabble with the idea of writing stories. Combine all this with my unending curiosity, and the result is years of my dissertation developing in parallel with multiple creative writing projects.

Underneath the curiosity, I felt that if I could write a novel, then a dissertation would be that much easier because I would have full command of the written English language. I should point out that my research area is in the sciences. If I could find a way for my brain to run a marathon, creative writing seemed like a healthy exercise.

As the years marched on, and my commitment to learn the craft of storytelling grew more earnest, I came to the realization that most authors spend at least four dedicated years in a degree program writing essays to refine their skills—which I don’t have—so there’s probably still a long way for me to go here. Upgrade my efforts to an ultra-marathon after bench pressing 500 lbs. Probably not healthy.

So I can save you the troubles I’ve been through and point you in the right direction if, like me, you also want to push your brain to its limits. If you are in the sciences, my suggestions are overkill, but still have benefits, and if you are not, then they might just be a nice addition to your skill set. Perhaps you want to write novels. In my present case, a wonderful surprise turned out to be how much easier it is to write documents of any kind, especially career oriented ones such as cover letters and teaching statements. It also made getting feedback from my supervisor much more tolerable.

The best piece of advice I can give is to make writing a part of every day. The easiest way to do this is to combine it with whatever entertainment you consume. Take notes on the shows you watch. I use Google Drive for this and all my other notes on writing. Most shows out there have commentary by YouTube podcasts and I look for those that grow my vocabulary.

There’s no shortage of videos online and books you can get on becoming an author. I found many of them to be repetitive. However, sadly, much of the advice is not helpful, and I have been fortunate to find the few sources that can actually prove it with science. A great place to start learning how to write fiction properly, no matter what your skill level, is a book called Story Genius, by Lisa Cron. She debunks the useless advice, and gives you a plan that avoids the big editing mistakes that waste time.

I’ve spent a lot of my education using formal logic, so I was delighted to see that writing approached from the perspective of journalism makes heavy use of logic. Finding topics is a matter of exploring logical patterns in everything you observe and proving their existence. Trying to refine this skill has helped me in my research, since this is creativity in a nutshell. This process is explained robustly in A Writer’s Coach, by Jack R. Hart.

Actually, I do have course credits with a superb textbook for grammar, and I still reference it often: Understanding English Grammar, by Martha Kolln and Robert Funk. I consider this the resource for word and sentence-level expertise only. Beyond this, if you want to know the impression your writing leaves, then Writing Tools, by Roy Peter Clark brings a large set of available skills. If you need advice at the story level, a freelance editor named Ellen Brock on YouTube provides not only videos, but organizes a novel boot camp on occasion. On her blog, she gives feedback on story submissions, and I find this is a good gauge to compare myself with other wannabe authors.

Creative writing course lectures for Brandon Sanderson’s BYU class are on YouTube. There are multiple iterations of it, each on different channels, but the most recent one for winter 2016 on Camera Panda really is the best one to watch, both in terms of video quality and content. Ignore the advice on the spectrum between plotting a novel or free-writing one. There’s no way around planning your writing if you don’t want to throw away much of what you write and you want an effective outcome.

I’m looking to connect with other fiction writers to form a support group. If you are interested email me at: ctrain79@uvic.com

Russell Campbell is a Ph.D. candidate in computer science and has completed a Master of Science in discrete mathematics, both at the University of Victoria, as well as a Bachelor of Science in mathematics at the University of the Fraser Valley.

 

 

 

Balancing on the point of a pin…

Academic Writing, Centre for Academic Communication, Goal setting, Imposter Syndrome, procrastination, Productivity, Time management, Writing process

By Dr. Janet Sheppard

Balancing on the point of a pin. . . . Does that phrase make you wince or squirm a little as it does me? I’ve been reading a lot lately about productivity (we’ll get back to the pin later), a new buzz word for people who have a desire to achieve their goals and accomplish as much as they can, with as little pain, frustration, and procrastination as possible. Graduate students, academics, and professionals all want to maximize their ability to get things done. For those of you reading this blog, that means mostly writing, editing, and/or revising.

One of the places grad students sometimes stumble when it comes to writing is that they believe it should flow out of them. They do not see themselves as writers and, as Rachel Cayley, author of the blog post “Explorations of Style” says, here and here, grad students often hold a dichotomy between their “writing” and their “work”.  Because academic writing is different from other types of writing, it’s easy to form beliefs about what it ‘should’ be like.  One of the factors that has a large impact on these erroneous beliefs is that many grad students are so isolated in their academic work once their courses end.

I am a huge fan of communities of support for the writing process (please check out the Thesis Writing Starter Kit if you haven’t yet).  Not everyone needs a writing group, but in my experience, almost everyone needs a place to talk about their writing process, their stuck spots, and their successes! Sometimes other work gets privileged over writing because grad students feel more confident and competent doing it, and there are natural social rewards from tasks that have us engage with others.  I want to be clear that doing other things as part of your graduate work is important (attending a conference, TA-ing, acting as a research assistant), but if you find yourself with a long ‘to-do’ list of non-thesis writing tasks, chances are you are helping yourself feel more productive in the short term but making yourself vulnerable to criticism and imposter syndrome in the long term.

One of the most important foundations of productive writing is probably what Charles Duhigg (2016) describes as a sense of control. Have you thought about that lately? How ‘in control’ do you feel of this massive project called your thesis or dissertation? Particularly in the early stages, having no idea exactly what your thesis should or could be, means that for many grad students a sense of control is hard to come by.

One thing that can help to increase a sense of control (also known as agency, or an internal locus of control) is to form two different types of goals for yourself – what Duhigg calls an ‘aspirational goal’, the big ‘why’ of your decision to be in graduate school, how you see it contributing to your life/career goals, and SMART goals. (remember those? Specific, Measurable, Achievable/Action-oriented, Realistic, Time-bound) SMART goals are the ‘how’ of our productive work.  When I was working with Thesis Completion Groups, I frequently asked participants to break their weekly goals into smaller, more concrete elements…

“I’m going to finish Chapter 2”…hmmm. Okay, that is often the literature review chapter, how far along are you with reading and outlining your review? How much time can you give to the task of working on this each day? When during the day do you plan do this writing? Where will you work?

This may seem like an insane level of detail to include in your goal setting, but research shows that the smaller and more concrete our goals, and the more we anchor those goals into our physical environment, the more likely we are to achieve them. (Pychyl, 2013)

Here are some other writing tips you may already know about and integrate into your routine:

  • Disconnect from social media, limit your distractions during writing periods. We are often tempted to navigate away to search for something, check our email or Facebook, when we feel lost. If you use an app to limit access to certain sites while you’re working, you will become more productive!
  • Working with a timer helps to maintain a deeper focus! Cal Newport (2016) has called deep work the superpower of the 21st century, because it is so important to making progress in learning and business, but people are more and more distractible and managing only surface thinking!
  • If you are struggling with ‘writing your way into your topic’, ‘writing undressed’, or clarifying your thinking…try moving away from your computer and picking up a pen and paper. There is evidence emerging that suggests handwriting (a form of disfluency) forces you to slow down and facilitates deeper processing.

Okay, back to that pointy pin…the metaphor came to me as I was reflecting on the many graduate students with whom I have worked over the last six or seven years. While every student is different and the range and complexity of graduate student lives, interests, abilities, and research topics are phenomenal, one thing I believe shuts down productivity faster and more thoroughly than almost anything else, is the belief that there is a ‘right way’ to do this academic writing thing. The critical external gaze of instructors and your supervisor can compound the struggle to get it right, but if you feel that you must focus very hard on balancing all those competing demands, expectations and beliefs before you can start to write, you will ultimately end up in an impossible situation: trying to balance on the point of a pin. Here’s what I want for you: leap off. Surround yourself with people who believe in you as you (re)learn how to believe in yourself. Ask for help if you need it. Go to the Centre for Academic Communication, or to Counselling Services if your quality of life has been severely impacted. If you’ve made it this far, you can learn how to navigate without paralysis and endless pain. Stay tuned for another blog post that will touch on some other health and well-being ‘hacks’ that can help you soar.

References

Duhigg, C. (2016). Smarter, Faster, Better: The Secrets of Being Productive in Life and Business. New York, NY: Penguin Random House.

Newport, C. (2016). Deep Work: Rules for Focused Success in a Distracted World. New York, NY: Grand Central Publishing.

Pychyl, T. (2013) Solving the Procrastination Puzzle: A Concise Guide to Strategies for Change. Jeremy P. Tarcher/Penguin.

Dr. Janet Sheppard worked in Counselling Services for more than 25 years. While she retired last summer, in the last part of her UVic career Janet coordinated a series of Thesis Completion Support groups, helped to organize and facilitate Thesis Boot Camps, developed and co-facilitated a graduate student career exploration group with Career Services, and generally loved working with graduate students. Janet is currently completing a graduate certificate program in executive coaching.