Category Archives: Academic Writing

Centre for Academic Communication welcomes graduate students

Academic Writing, Centre for Academic Communication, First year in graduate school, Focus strategies, Inspiration and motivation, Make writing social, Motivation, Posts by Madeline, Time management, Tutoring, Writing groups, Writing resources

Whether this is your first week in a graduate program or you are a seasoned grad student, we welcome you.

The Centre for Academic Communication (CAC) offers a wide range of services to grad students: from one-to-one tutoring and coaching to workshops and English conversation café. However, in this brief post, I’ll focus on just two of the services we offer: our Brightspace self-enrolling resource hub, called CAC Online, and our weekly Grad Writing Room.

CAC Online in Brightspace

We’ve created an online version of the CAC that you can access 24/7. Our CAC Online Brightspace is self-enrolling—once you are signed into UVic Brightspace, go to “Discover” in the top menu and find “CAC online.” Once you are in the site, explore multimodal material about all types of academic communication plus resources just for graduate students on how read critically, write strategically, present effectively, and publish your work.

Grad Writing Room

 Writing can be a lonely enterprise. Would you like quiet companionship as you think and write? Sometimes, just sitting next to other students who are also on the graduate school journey can make you feel part of a community. Our weekly grad writing room makes the solitary act social. We’re all in this together!

On Wednesdays from 1 to 3 p.m., meet other grad students at the CAC grad writing room. Bring your laptop or pen and paper. We’ll work on our individual writing projects alone, but we’ll be together for solidarity. A CAC tutor will be available for consultation from 1 to 2 p.m. No registration required.

We’re located in the McPherson Library. Walk down the main hallway and turn right just after Classroom 130; we’re at the end of the Learning Commons. On the map you’ll see CAC staff members’ offices marked with hearts. Can’t wait to meet you!

Map of the CAC

Tip of the day: Did you know the CAC now offers appointments in time management? When making an appointment  (first, create an account), select the schedule, “Time Management + more.”

Where’s my voice?

Academic Writing, Posts by Madeline, Voice

By Madeline Walker

What is “voice” in writing? Is it some magical, authentic quality that captures and conveys the author’s identity? Well, sometimes it seems that way. Just as babies can pick out their mother’s particular timbre and register from a cacophony of female voices, we recognize the writing of our favourite writers before we even see the byline that identifies them.

Yet there is nothing mysterious or magical about “voice” if we consider it to be the combined effect on the reader of features a writer chooses from (deliberately or not). That package of features comprises a writer’s style or voice and thereby make it possible to imitate them.

Think of a fiction writer with a unique voice or style, such as Ernest Hemingway. He is famous for using few adjectives and employing lots of repetition. He was also a great fan of “and” and what’s known as polysyndeton (using lots of coordinating conjunctions between clauses).  Here’s an excerpt from his short story, “After the Storm.”

I said, “Who killed him?” and he said, “I don’t know who killed him but he’s dead all right,” and it was dark and there was water standing in the street and no lights and windows broke and boats all up in the town and trees blown down and everything all blown and I got a skiff and went out and found my boat where I had her inside Mango Key and she was all right only she was full of water.

Two people looking at each other
Where’s my voice?

These recognizable features of Hemingway’s writing—few adjectives, repetition, and polysyndeton, among others—mean that it’s easy to imitate and even parody his writing.

Over the past 50 years, research on authorial voice has shifted from thinking of voice as the property of the individual to voice as a societal phenomenon (our society, in part, writes us), and finally, to the “dialogic” view where the freedom of the individual voice is in tension with the constraints of society (Mhilli, 2023). The “dialogic” view on voice captures the push-pull of many academic writers—I want to write like this (in my voice), but academic genres constrain me; I must write in a standardized style determined by my discipline.

These constraints do indeed exist, but there are academic writers who push against them. It depends on the discipline, of course. There is more leeway in the humanities and social sciences to infuse writing with personal style, whereas scientific and technical writing often—but not always—demand an impersonal style. And graduate students, of course, have many more writing-style-gatekeepers than do faculty members and independent researchers.

In her book Stylish Academic Writing (2012), Helen Sword argues that academic writing can be engaging and stylish, and she gives numerous examples where authorial voice is clear and identifiable, whether through humour, detail, vocabulary choice, or syntax or a combination of all of these. And no, use of first person isn’t required to convey voice. For example, Sword writes,

Some authors, especially in the humanities, craft third-person prose that is nonetheless imbued with subjectivity and character: “Settled by an extraordinarily literate people and long privileged by the American history establishment, colonial New England’s every square inch has been seriously scrutinized. Or so the conventional wisdom has it. Consider this: Scholars have missed only 100,000 square miles, more or less, of terrain known intimately to seventeenth- and eighteenth- century villagers—the coastal ocean and its seafloor. The irony is superb, for the area seaward of the shore was the first part of the northwest Atlantic reconnoitered by Europeans.” [History] (p. 42)

What about your academic writing voice? Do you have one? Where does it reside? Take a couple of pages of academic text you’ve written and analyze it. What sentence structures do you use? Take note of vocabulary. Do you have writing “tics,” for example, the same transition or phrase (“in other words,” or “moreover”) used over and over?  Do you have favourite punctuation marks that you employ frequently, for example double em dashes? These elements are the features that make up your academic voice / style, and you can manipulate them if you wish. Think about the choices available to you. Are you constrained by disciplinary expectations? Could you experiment? Do you want to?

You are invited to a workshop on Writer’s Voice to share your ideas on this topic:

Discover your Academic Writing Voice, 9 to 10am and 3 to 4 pm, May 31; Zoom: https://uvic.zoom.us/my/madelinewalker No registration necessary

Voice is a contested notion in writing studies. Do you have an authentic voice, or does society prescribe how you write? We are socially constructed beings, but at the same time, we can create voices that bring our personalities to the page. During this workshop, we’ll talk about what it means to write in your own academic voice. Contact Madeline (caceal4@uvic.ca)  for more information. 

 

References

Mhilli, O.  (2023). Authorial voice in writing: A literature review. Social Sciences & Humanities Open, 8(1), 100550–. https://doi.org/10.1016/j.ssaho.2023.100550

Polysyndeton and Hemingway excerpt: http://rhetoric.byu.edu/Figures/P/polysyndeton.htm

Sword, H. ( 2012). Stylish academic writing. Harvard University Press.

Watercolour illustration by Madeline Walker

Three “how to” tips for a Thursday

Academic Writing, Dissertation writing, Editors and editing, Genre, Posts by Gillian, Posts by Madeline, Posts by Nancy, Research, Writing resources

Gillian, Nancy, and Madeline share one tip each. We hope you find them useful.

Google search field with "How do I write"
Google it

How to get started with a writing genre or assignment that’s new to you

Gillian

If you’ve been asked to write an “annotated bibliography,” “summary,” or “critical analysis,” and these types of assignments are unfamiliar, there are TONS of resources and samples online to guide you. Search “how do I write a…” and choose sites that end in “.edu” (American universities) or that belong to Canadian or UK universities. YouTube can also be a great “how to” resource. Another option is to ask an AI tool, like ChatGPT to show you what that type of assignment looks like. It can’t access a lot of the information and sources that you can, and doesn’t have any critical thinking skills, but it can serve as a good starting point and show you what kind of language is standard for the genre and type of assignment.

How to write the final sentence of your paper

Nancy

I struggle with writing the final sentence in the conclusion of a paper. Over time, I’ve learned a few strategies from observing other writers. Strategy #1: Make a prediction: Explain what might be gained or what might happen if your argument is heard or your solution is enacted. Strategy #2: Complete the circle. Return to the first sentence of your introduction and highlight the connection or show the impact of your discussion. If you began with a question, what is the answer? If you started with a gap in knowledge, what information has emerged? Strategy #3: Briefly comment on a broad implication or next step. Who could join the conversation? What small direction might the research take? Who knows? Maybe following these strategies will work for you, too.

How to ensure your language is inclusive, empowering, and respectful

Madeline

Language is constantly evolving. We are aware of how language can oppress and marginalize, and we are committed to writing in a way that is respective and inclusive. Pronoun identification, people-first language around disability, inclusive vocabulary to describe people experiencing homelessness (instead of “the homeless”): These are just a few language shifts we’ve seen in recent years. If you are writing a paper, thesis, article, or dissertation and want to check that you are writing in a conscious style, you may want to consult this guide: https://consciousstyleguide.com/

Use the search engine on the site to find a range of articles about your topic. During a short dive into the website, I found fascinating articles on health literacy and plain language, why we should avoid the term “substance abuse,” and 15 ways to bring more positive language into the classroom. Check it out!

Brand for Conscious Style Guide website

Dissertation by Publication

Academic Writing, Dissertation by publication, Dissertation writing, Posts by Gillian, Publishing your research

By Gillian Saunders

For a very long time, writing a single book-length manuscript was the only way to complete a PhD.  In the past few decades, however, the traditional manuscript-style dissertation has been recognized as somewhat of a “strange” and “ungeneralizable” genre: its audience is limited, and dissertation-writing skills are minimally transferable to the real world (Duke & Beck, 1999). The possibilities for variation in dissertation structures and genres has quietly expanded, and other options are becoming more acceptable and even preferred (see, for example, Anderson et al., 2020; Anderson & Okuda, 2021; Anderson et al., 2021; Dong, 1998; Paltridge, 2002; Paltridge and Starfield, 2020; Paltridge et al., 2012; Paré, 2019; Thomas et al., 2016).

You have options! One of those is the “article-based” dissertation, also known as the “manuscript-style” dissertation, or “dissertation by publication.” In the sciences, a lot of dissertations are now completed by publication—as many as 40%—and in the field of education, around 10–15% of dissertations might contain at least some published or publishable work.

Here, I’ll weigh some pros and cons of writing your dissertation in this genre and attempt to answer some questions you may have if you’re considering this structure. As always, you should consider which format best suits your research questions, methodology, and discipline, and consult with your supervisor about how to proceed.

Photo by Glenn Carstens-Peters on Unsplash

What is an article-based dissertation?

An article-based dissertation consists of several articles (usually three or four, but I’ve heard of there being as many as nine) that either have already been published during the course of a student’s PhD studies, or are ready to publish. The PhD candidate should be the first author or first co-author, if co-authorship is permitted (but this varies across disciplines, so check with your supervisor first if you’re considering co-writing any parts of your dissertation). Each article should be a stand-alone document that can be understood independently from the rest of the dissertation, with its own introduction, literature review, methodology, results, and discussion sections, as applicable. In order for the final product to be a cohesive “dissertation,” though, it might also need sections or chapters that introduce the overarching research questions, topic, and methods, as well as “bridging” sections to link the articles.

Reasons to write one:

  • You want to continue on in academia, and having publications will help you get a job.
  • Your supervisor wrote one and will be good at helping you navigate writing your own.
  • Your topic and/or discipline lend themselves well to this type of structure.
  • It’s super cool to see your name in print and get notifications that your work has been cited by others in your field! Publishing is a great way to assess the impact of your work and to see your research grow and be appreciated by others.

Reasons not to:

  • Your supervisor did not write one, or isn’t very familiar with that genre, and would therefore not be comfortable guiding you through the process.
  • You want to finish. A single manuscript is the shortest route to completion. It’s familiar and will encounter minimal pushback from the faculty of graduate studies or committee members.
  • Your topic, research questions, methodology, etc. are better suited to another format.
  • You’re not planning to continue in academia, and publishing won’t benefit your career.
  • Your discipline and/or the intended audience or end user of the work doesn’t value publishing in academic journals as highly as sharing your work in other ways.

Additional resources and references:

McGill University’s guidelines for manuscript-based theses: https://www.mcgill.ca/gps/thesis/thesis-guidelines/preparation/manuscript-based-article-based-theses

The APA’s advice on writing a manuscript-based dissertation or theses, and for converting an already-written traditional-style manuscript into publishable parts: https://apastyle.apa.org/style-grammar-guidelines/research-publication/dissertation-thesis

References

Anderson, T., Alexander, I., & Saunders, G. (2020). An examination of education-based dissertation macrostructures. Journal of English for Academic Purposes, 45, 1–12. https://doi.org/10.1016/j.jeap.2020.100845

Anderson, T. & Okuda, T. (2021). Temporal change in dissertation macrostructures. English for Specific Purposes 64. 1–12. . https://doi.org/10.1016/j.esp.2021.06.001

Anderson, T., Saunders, G., & Alexander, I. (2021). Alternative dissertation formats in education-based doctorates. Higher Education Research and Development, 41(3). 593–612. https://doi.org/10.1080/07294360.2020.1867513

Dong, Y. R. (1998). Non-native speaker graduate students’ thesis/dissertation writing in science: Self-reports by students and their advisors from two U.S. institutions. English for Specific Purposes, 17(4), 369–390. https://doi.org/10.1016/s0889-4906(97)00054-9

Paltridge, B. (2002). Thesis and dissertation writing: An examination of published advice and actual practice. English for Specific Purposes, 21(2). 125–143, https://doi.org/10.1016/s0889-4906(00)00025-9

Paltridge, B., & Starfield., S. (2020). Change and continuity in thesis and dissertation writing: The evolution of an academic genre. Journal of English for Academic Purposes, 48. 1–16, https://doi.org/10.1016/j.jeap.2020.100910

Paltridge, B., Starfield, S., Ravelli, L. J., & Tuckwell, K. (2012). Change and stability: Examining the macrostructures of doctoral theses in the visual and performing arts. Journal of English for Academic Purposes, 11(4), 332e344. https://doi.org/10.1016/j.jeap.2012.08.003.

Paré, A. (2019). Re-writing the doctorate: New contexts, identities, and genres. Journal of Second Language Writing, 43. 80–84. https://doi.org/10.1016/j.jslw.2018.08.004

Thomas, R. A., West, R. E., & Rich, P. (2016). Benefits, challenges, and perceptions of the multiple article dissertation format in instructional technology. Australasian Journal of Educational Technology, 32(2), 82–99. https://doi.org/10.14742/ajet.2573

Gillian Saunders' photo and contact information

 

About Gillian

I’ve been working at UVic as an English as an Additional Language Specialist in the Centre for Academic Communication since 2014, where I’ve helped hundreds of students in first-year academic writing and literature courses to become more skilled and confident writers. I have also taught English for academic purposes, English literature, business English, and TESOL in various contexts in Canada and abroad for many years.

I’m currently a PhD candidate in Curriculum and Instruction at UVic, writing an article-based dissertation, and my research focuses on the experiences of undergraduate students accessing and using different forms of academic writing support.

Our team’s favourite writing resources

Academic Writing, Centre for Academic Communication, Dissertation writing, EAL graduate students, First year in graduate school, Grammar and punctuation, Literature review, Transition, Tutoring, Writing resources

September 14, 2022

By the CAC Team

Hello, returning and new graduate students. We know that graduate school involves lots of reading, writing, listening, and presentations. We offer one-to-one assistance with your academic writing challenges in three modes: Zoom appointments, in-person appointments at the Centre (in the Mearns Centre for Learning) and in the form of same-day written feedback. Create an account and make an appointment here: https://uvic.mywconline.com

As you embark on your courses and start researching and writing assignments, theses, and dissertations, we’d like to share our team members’ favourite writing resources. Perhaps one or more of these resources will provide knowledge or perspective that makes a difference to you.

Please leave a comment for us, letting us know your own favourites. We wish you well as you embark on your studies.

Emily’s favourite links 

For graduate student writers 

University of Minnesota “Graduate Student Writers” Resources:  

The Center for Writing at the University of Minnesota boasts numerous “quick tips” resources for graduate student writers, including how to write thesis/dissertation/conference proposals, as well as how to organize, write, and present a thesis/dissertation, with specific emphasis on compositional cohesion and self-editing strategies:

http://writing.umn.edu/sws/quickhelp/graduate.html 

For undergraduate student writers and for everyone 

 “EAL Learner Agency” WordPress Blog: 

 Below is a link to the WordPress blog I co-created with Jing Mao’s thoughtful input. The blog contains helpful information for EAL students on how to exercise greater learner agency by leveraging available academic supports as well as concrete tips for communicating effectively with course instructors and peers:

https://onlineacademiccommunity.uvic.ca/eallearneragency 

University of Minnesota “Student Resources” Site: 

The University of Minnesota has produced a high-quality repository of resources for EAL learners including practical tips for improving speaking, listening, confidence, reading, writing, vocabulary, and grammar:

https://ccaps.umn.edu/esl-resources/students 

  

Kaveh’s favourite links 

For graduate student writers

Writing Resources for Graduate Students (Yale University) 

Yale University’s Graduate Writing Lab has a series of writing resources for graduate students  on topics such as “Dissertation Writing” to “Prospectus Writing” that can help guide new graduate students navigate various forms of academic writing. 

DoctoralWritingSIG Blog 

From their own site: “DoctoralWritingSIG is a forum where people who are interested in doctoral writing can come together to share information, resources, ideas, dreams (perhaps even nightmares!) in a spirit of building knowledge and skills around higher degree research writing.”

https://doctoralwriting.wordpress.com/  

For everyone

Purdue Owl 

There are few students who do not know about this huge repository of information on general writing and grammar support. This is exactly why I make sure those few students also know about the Online Writing Lab at Purdue University.  

Writing Advice (U of T) 

A great collection of writing advice on fundamental questions about academic writing such as “how to overcome a writer’s block?” or “how to write an abstract?” These “advice files” are created by writing instructors at U of T based on the most common questions students have asked over the years and so cover a wide range of writing issues. The site is organized in a few categories, such as “Planning,” “Researching,” “Using Sources,” and so on.  

 

Gillian’s favourite links

For graduate student writers

Carlton University’s Online Writing Resources for the Humanities and Social Sciences

Carlton University’s graduate writing resources page is home to a comprehensive repository of resources for writing, from guides on work-life balance and common problems in thesis and dissertation writing to video workshops and blogs like The Thesis Whisperer, Three Month Thesis, and more.

https://carleton.ca/gradpd/writing/humanities-and-social-sciences/

For undergraduate student writers and for everyone

English Use for Academic Purposes (EUFAP)

EUFAP is a long-time favourite, despite its somewhat basic and outdated appearance. It’s a site dedicated to everything related to English for Academic purposes (EAP), which is typically an area of instruction for English language learners, but this site really has information that can benefit writers of all backgrounds and skill levels. It addresses the “four skills”: reading, writing, listening, and speaking.

http://www.uefap.com/

The University of Manchester’s Academic Phrasebank

The Academic Phrasebank provides the “nuts and bolts” of writing a research paper, organized by function. It’s a great resource for when you need to make a connection between ideas or argue a point and you’re at a loss for words.

https://www.phrasebank.manchester.ac.uk/

Madeline’s favourite links

For graduate student writers 

The thesis whisperer – salty language, tells it like it is, great information for students in the middle of a graduate degree.

 https://thesiswhisperer.com 

Helen Sword hosts writing retreats and workshops that focus on enjoying academic writing, being productive, and writing with style. Her books are helpful as well, particularly, The Writer’s Diet and Stylish Academic Writing. 

https://www.helensword.com

I also recommend her short video on nominalization – it’s fun and educational:

https://youtu.be/dNlkHtMgcPQ

Pat Thompson’s website has fresh posts coming all the time about timely topics for grad students: how to write the literature review, how to start a doctorate, how to manage your time effectively, and much more.  

https://patthomson.net

Wendy Belcher is another writer on academic writing for grad students and faculty. Her writing advice webpage has links to some valuable material, such as how to write a journal article (she wrote the book on it!), how to write a book review, and how to read journals.  

https://wendybelcher.com/writing-advice/ 

For undergraduate student writers and for everyone 

I don’t know, maybe it’s the silly video with the guy playing a guitar and singing about transitions? Or maybe it’s because this is where I learned about “adversative transitions.” In any case, this is my go-to for transition information and suggestions. 

https://blog.wordvice.com/common-transition-terms-used-in-academic-papers/  

For overall grammar instruction, I refer students to Grammar Bytes because it’s light and fun. Additionally, the quizzes help to consolidate skills.  

https://chompchomp.com/menu.htm

I like using our own CAC-created flowchart for article problems:

https://www.uvic.ca/learningandteaching/cac/assets/docs/cac-articles.pdf 

Nancy’s favourite links

For everyone

Writing a location statement (positionality statement)

This 6-minute video provides a very helpful overview of what to include in a location statement:

https://www.youtube.com/watch?v=GpcIVzGYhVs&ab_channel=meganleanne44

Writing a literature review

Monash University offers some very helpful tips relating to literature review writing (if you’re OK navigating the “cookie” pop-up on your screen):

https://www.monash.edu/learnhq/write-like-a-pro/how-to-write…/literature-review

University of Sydney’s “The Write Site”

For a fantastic review of writing fundamentals, check out the nifty modules developed by the University of Sydney:

https://canvas.sydney.edu.au/courses/12076

Happy writing this semester!

Being Vulnerable in Writing

Academic Writing, Creative writing, Graduate student writers, Inspiration and motivation, Make writing social

We live in a world, that, to put it mildly, is less than kind at times. As the days go by, we may well feel poked, prodded, or just, simply, wronged. I’m sure we can all relate, I mean it’s hard to go through a year, let alone a day, without something being irksome. With all these pains, worries and injustices, who wants to open themselves to others, to be vulnerable; it may be the last thing on your list of things to do. Yet, we know great things can come from being vulnerable—think of the journeys we make to foreign places, the personal conversations we find ourselves in, or, simply, the unexpected events that life throws to us; it’s not all bad. In fact, how would we grow as people, as individuals, as a community, without being vulnerable to something, someone, or the world at large (or, without some other thing being vulnerable to us?).

Vulnerable Life

In our world, being vulnerable is not only part of daily life, but also part of the practice of being a writer. Being vulnerable in life is as vital as it is in being able to write well; why then do we worry about opening up, about sharing our deepest thoughts and feelings when we witness not only the pain such experiences bring, but also the positivity. You are vulnerable, I am vulnerable, together it is inescapable.

Ours, however, is a society where vulnerability is wedded to a certain weakness. Gender stereotypes and general prejudice abound when considering the baggage that comes with being vulnerable. We don’t know our teacher but we know that, if you want success, or to be a leader, you have to toughen up and close the world off: just be ‘you’, a promethean character, we are told. This “fear of vulnerability” is a pathology, not just for us as social beings, but as writers; seriously, who likes writing that is closed to the world? Who is moved by writing that is ironclad, fortress-like, cold and closed?

Being Vulnerable and Using vulnerability

To feel the connection between vulnerability and authenticity is not novel, nor is noticing the power vulnerability has to move people and change yourself. What makes for moving stories, for moving writing, is vulnerability to your audience. Turning towards the need to be vulnerable in writing isn’t simply about being personal; it is about being open to the world as a wider life practice. While, usually, being vulnerable means we have to be ‘deep’, it doesn’t have to be; maybe being vulnerable happens in small ways, with small steps rather than deep plunges. It is time to embody the vulnerability that makes your writing alive to the world and all that happens in it. We must start by asking ourselves, which writing is not vulnerable to us, as readers?

Critically, vulnerability isn’t just a useful rhetoric practice, a deployment of pathos: it is but a part of living. Here, Brené Brown, distinguishes ‘using’ vulnerability and ‘being’ vulnerable; as Jane Harkness says “there is a stark difference”. The point for us, the laypeople, is that being vulnerable in and with our writing is about opening a space for dialogue, a space where we can write, think and be together, where we can grow, and, as Haraway says, “stay with the trouble”.

Being Vulnerable with Others

But how can we learn to be vulnerable in and with our writing? Here are some steps we can take:

  • Be honest and trusting (we aren’t escaping being vulnerable to the world any time soon, trust that others are there for you)
  • Do writing exercises (small essays, little scribbles, anything that isn’t too serious) – share it with others; de-escalate the fear you have of the experience
  • Visit writing centres, us included (engaging with professionals may help depersonalise the whole experience)

We are not immune to being vulnerable, we need vulnerability for our writing to be itself, even if we are not of a literary mindset. We need vulnerability to be willing to change ourselves, and our writing; we need vulnerability to be willing to listen to the comments, thoughts, and criticisms others have of what we say. So, whoever you are, remember that good writing isn’t closed and invulnerable; it is there to be open, ready to reveal itself to world. I’m ready to be open to the world, are you?

About the Author:

Luke Lavender

Hey, I’m Luke, a masters student in Political Science with a Concentration in Cultural, Social, and Political Thought at the University of Victoria; I am working to work out what I am actually working on. I completed my undergraduate in the UK with a year abroad of study in Munich, Germany. Now, I find myself acting as the Teaching Assistant Consultant for Political Science, an International Teaching Consultant, and as a Graduate Student Tutor at the Centre for Academic Communication.

Coming Out of the Cave: Playing with Reflexive Writing

Academic Writing, Creative writing, Graduate student writers, Inspiration and motivation, Make writing social, Voice, Writers writing about writing

By Luke Lavender

“How MUCH my life has changed, and yet how unchanged it has remained at

bottom!” – Kafka, Investigations of a Dog

Clack go the keys; your mouse moves across the screen, in a lazy manner, hovering over the text you have managed to write and pour out. Your brain is weary, your eyes are adjusting—right, let’s see what we have managed to put into the world. Oh, no, what I am I saying here, how does Trump relate to this, am I really claiming THAT!? Wait, is that it? How did I get here, what was I saying, where was my writing going—is there no going back, I want to find what I was meaning to say before I lose myself in this cave.

Lost, lost, lost; our writing is screaming to say something, but it’s lost, I am lost in my writing. These feelings abound, as an undergraduate, graduate, postgraduate, as someone who simply is trying to speak to others. I’m sure we’ve all been here before, in that dark cave where what you are saying does not connect to what you mean, where you, your words and speech, are not in dialogue with your thinking, your intention—how does it happen, does it always have to be this way, can I not be myself in my writing?

It is not uncommon that we are told to avoid you, the subject of you, the subject of personal subjects in writing.  As we ‘refine’ what we say, we find it common to try and escape ourselves in that process; we are told to write an argument, but make sure it is the argument that speaks, that you are not yourself in your text. In fact, in a certain way, is our writing not writing about avoiding that subject, the subject that we are? Sometimes, these lessons are personal and conscious—feedback asking us to not be so personal, to distance the writing from ourselves, to make sure that the writing speaks for itself—sadly, it is also an unconscious process; for many of us, writing operates through what Butler calls, in Excitable Speech, a “logic of censorship” that makes speaking, writing and dialogue, possible. Paradoxically, we are told to censor and write without ourselves, but why?

Formally the reasons abound, the father of them, is objectivity; “Academic writing should be objective… the language of academic writing should therefore be impersonal, and should not include personal pronouns, emotional language or informal speech”. For many this is all well and good, by eliminating use of the ‘I’ or yourself in the writing, we can escape bias, the tainted world of experience, and actually come into knowledge, true knowledge, knowledge that exists irrespective of a subject, a ‘you’, who does the thinking. Allegedly this leads to greater clarity, clearer reasoning, and more transparent writing; but does it? Is this all it does?

It seems sensible that objectivity removes us from what we say, so sensible that we miss the wider circle we find ourselves in: being objective requires being opaque to yourself in the writing, to not be reflective about what you think, let alone what you write. In this circle, we lose a grasp of the edges of our writing, it turns from being a cave into becoming a tomb; the writing becomes dark, you can’t find your way around it, let alone, get out of it—we find ourselves trapped into writing objectively and destined to find ourselves as mummified within hieroglyphics that we can’t even decipher. What a sad fate for objective knowledge, for objective writing, for an objective author; is this truly our destiny, can I not, myself, start understanding what I want to say? How, in a word, do we come to know the edges of ourselves, our writing, and what we are saying through writing itself? Should writing not be the means by which we not only illuminate our minds, but, fundamentally, learn about the thoughts that we have? Should writing not be about becoming aware of the thoughts we have and how to express them?

What could be a more perfect recipe for getting lost than the reflex to not be you in your writing, to write without yourself in the process? This is a concern that dogs the philosopher Raymond Geuss in the book “Philosophy and Real Politics”; the tendency of our philosophy, thinking, and, ultimately, writing is to lead us away from ourselves, to shut the doors on thinking about how your writing speaks to others, but also, reflects yourself. No wonder then, that, Mihaela Mihai calls for “responsible” and “responsive” theorising, a practice of being responsive to the realities of the world, and yourself in that world. Can we not take a stand and ask for a turn towards responsible and responsive writing? And what would it entail? A writing that, in its very existence, is reflexive, knows the edges of what it says, what it thinks, and what it thinks it says in contrast to what it actually says; a writing that is not entombed in objectivity, but open to itself. It is about making writing an exercise in reflection.

Are we not lost souls because we think our writing is transparent when it is actually opaque? Are we not in this cave because the way we are taught to write, academically, leads us away from being reflexive with what we say, and from knowing the limits of writing, from ourselves, on the page? So, as we turn to outside help, to others to help us say what we think and be transparent, perhaps we can try and recognise the vitality of being responsible and responsive as we write; in other words, of writing reflexively. This may happen in small steps, but perhaps we can collectively practice this lost language of ourselves in writing: journal, explore, and, above all, write about ourselves. We must play with our writing; so play, like I am in this very post, in this very writing. It doesn’t have to be objective, but it has to talk about you—give it a go with me, maybe we can find get out of the cave and find our paths together?

This first step—of turning writing into a reflexive exercise about reflecting on yourself, your thoughts, your limits—is exactly what we need if we want to know who we are and what we are saying when we put pen to paper, finger to key, and expose our writing-self to the world. So, let us not avoid the subject within writing, let us reflect on how to write reflexively. I for one, am tired of being lost in my own work.

About the Author:
Luke Lavender

Hey, I’m Luke, a masters student in Political Science with a Concentration in Cultural, Social, and Political Thought at the University of Victoria; I am working to work out what I am actually working on. I completed my undergraduate in the UK with a year abroad of study in Munich, Germany. Now, I find myself acting as the Teaching Assistant Consultant for Political Science, an International Teaching Consultant, and as a Graduate Student Tutor at the Centre for Academic Communication.

Why Grammar Matters in Academia

Academic Writing, EAL graduate students, Grammar and punctuation, Grammar checkers, Learning

By Hossein Ghanbari (Odivi)

Whether it is a prescriptive or descriptive approach, grammar has proved to be an indispensable part of language learning and acquisition. Grammar is defined as a set of forms/rules for how words are put together to form phrases, clauses, and meaning in a language. For instance, in an English sentence, the subject usually comes first, followed by the verb and the object while it is subject, object, and verb in a Japanese sentence. Thus, having a knowledge of grammar helps build clear and comprehensible sentences.

When I started my journey as a learner of English, I bet my teachers did not even consider not emphasizing the importance of making grammatical structures. They would rather go to great extents to make sure their students had followed the rules to craft grammatical sentences, the prescriptive approach of grammar teaching. It must have been an achievement on their part when we had learned “simple present” and “simple past” tenses, to name a few. On the other hand, it is also believed that grammar should be learned and taught as it is used by its native speakers, the descriptive approach of grammar teaching. As the proponents of each approach advocate their favourite philosophy of grammar, I would like to slightly change the discussion and state that these two approaches are different and should be kept that way.

Prescriptive grammarians present various reasons about the importance of grammar in learning and teaching languages. So, it is typical to hear that grammar shows how to make comprehensible and acceptable sentences and bad grammar could mean lack of a proper education. Having said that, learning and following grammar is not always easy. This resonates with many writers who write for academic purposes as they must follow the rubrics of academic writing; formal and grammatical sentences. Descriptivist grammarians, on the other hand, argue in favour of learning a language based on how it is used. They focus on how a language is and how it is used by a native speaker of that language, and not how they should go about producing that. In other words, they describe how it is and not how it should be.

In my personal life, I would travel to the touristy area in my hometown and would look for a willing tourist to speak with me so that I could improve my “Spoken English.” It was then that I appreciated how different these two variations of English are, spoken and written/formal English. That is because my tourist friends seemed reluctant to follow the rules of English grammar as much as I expected them to. What should I have done? Should I put on my wise glasses and reminded them of their grammar errors and mistakes? Well, guess what? I did not!

With that being said, I would like to say that although no variation of a language is better than the other, some of these other forms are not used in academia, unless for specific reasons. As university graduates and students, we have heard that writing grammatically is important because grammar helps writers to write comprehensibly and be assessed accordingly. I mean, anyone in academia can attest to the times they had to write and re-write their work to make sure it follows the grammatical rules. However, what if no one follows the rigid set of rules for pluralizing nouns in English, for instance. One of the consequences of that would be an array of different forms crafted at the whim of their authors, which at the same time may confuse and fail readers to follow their authors’ messages. At the same time, one may wonder what the point of writing would be if no one could read your mind because you wished to voluntarily walk away from the writing rules. Thus, rules in general and grammar rules in particular provide guidance for readers to follow your thoughts and respond to them appropriately.

To wrap up, I would like to reiterate that there are two distinct approaches toward teaching and learning grammar, prescriptive and descriptive. While proponents of these two philosophies advocate their approach of choice, perhaps they should consider looking away from this dichotomy to see the differences of each approach and the appropriate contexts in which they are accepted.

About the Author:

Hi. My name is Odivi. I recently graduated from my PhD in Educational Studies here at the University of Victoria. My dissertation topic was on the concept of success in language revitalization program for the W̱ŚÁNEĆ community. Before that, I wrote my MA thesis on the study of moves and steps in Farsi and English Academic Recommendation Letters.

I am passionate about language teaching, language revitalization, and writing. Before I came to Canada, I had been living in Turkey and Iran, where I taught TEFL/TESOL to non-native speakers of English. Here at the CAC, I help students with their sentence structure, paragraph development, and grammar.

Summer bummer and working to white noise

Academic Writing, Deadlines, Distractions, Environment, Focus strategies, Goal setting, Inspiration and motivation, Posts by Emily, procrastination, Procrastination, Productivity, Time management, Writing resources

By Emily Arvay

© University of Victoria

As the weather warms, it can be increasingly tempting to cast off thesis or dissertation work in favour of a strawberry gelato, or pick-up baseball, or a fluffy beach book. Ironically, it is often during the summer months that graduate students find themselves bogged down with preparing for major field exams, thesis or dissertation writing, or condensed language-requirement courses. For many, the intensity of graduate work during the summer months might mean having to forgo that picnic in the park or rousing beach bonfire. One tactic for warding off such tempting distractions is to pretend, at least temporarily, that summer doesn’t exist. To drown out the squeals of children leaping through sprinklers, you might try losing yourself to the quiet din of a busy library, steady rainfall of a winter storm, or smoothing balm of furniture music. Rather than bemoaning those mint mojitos you’re missing out on, you might try embracing your newfound status as a den-dwelling troglodyte by closing those curtains, silencing those devices, and riding out that tsunami of graduate schoolwork with this ten-hour loop of rainy-day jazz. Although it won’t be easy, you might approach your thesis or dissertation project as you would a sandy band-aid: by pushing through the short-term pain of getting those drafted chapters off to your supervisory committee as quickly as possible. Then, once sent, you can treat yourself to a much-deserved break. Long-awaited, that beach-side lemonade will taste all-the-sweeter.

About the author:

Emily Arvay completed her PhD at the University of Victoria in 2019 with her thesis “Climate Change, the Ruined Island, and British Metamodernism.”  Since then she has worked as a Learning Strategist and EAL Specialist at the University of Victoria. She is currently conducting further research on the intersections between literary metamodernism and contemporary climate fictions.

Too much to do and not enough time?

Academic Writing, Anxiety, Centre for Academic Communication, Deadlines, Distractions, Focus strategies, Goal setting, Inspiration and motivation, Mental health, Motivation, Organization/ Order, Planning, Posts by Emily, procrastination, Procrastination, Productivity, Stress, Time management

By Emily Arvay

 

Q: Why is time management so hard?

A: There are many different reasons for why time management is hard. Lots of students might wait until things are already off the rails to think about time-management. And when you are in triage mode and putting out fires, taking the time to create a time-management plan can seem counter-productive. Also, students sometimes create vague or unreasonable time-management plans that set them up for failure. So within a week of setting up their plan, they are already behind and then just abandon the plan.

Often, time-management plans are unworkable because the student has neglected to really think through and spatialize their course requirements in enough detail. Frequently, students already in a state of panic about missed assignments and late penalties might find it challenging to think through complex processes in a step-by-step way due to elevated cortisol levels that often come with anxiety, not to mention sleep deprivation from pulling successive all-nighters.

Ironically, one of the great benefits of building a reasonable time-management plan is that it can greatly reduce that sense of panic by restoring to students a sense of control over their lives – once the plan is in place, a student need only review the items for a single day, hold those items in mind, and let go of the rest. So, to use a metaphor, instead of staring at the top of a mountain wondering how can I possibly climb that, a student need only look to the closest tree and hike to that point.

More importantly, having a good plan in place can prevent burnout because it enables students to give themselves guilt-free permission to set school-related activities aside. If you have ticked all of your to-do boxes for the morning, you can go for that walk to the ocean. Or, if you have completed the task you needed to do after dinner, you can binge-watch whatever new series you enjoy without feeling that you are somehow not doing enough.

One added perk that comes with good time-management plans is that students often find interpersonal tensions related to poor well-being or the perception of overvaluing school at the expense of significant relationships really improves, which can generate a supportive and motivating feedback loop.

But setting aside the impact of stress, anxiety, sleep deprivation, and interpersonal strain, more commonly students may not give much reflective thought to how much time it takes to complete different tasks and then do the math to see what that process looks like when spatialized.

 That is, not many students time themselves to see how long it might take to read one page of a challenging but not overly difficult academic article, or how long it might take to write 250 words of an essay. So, in underappreciating how long certain tasks might take, students also can set themselves up for failure in terms of time-management.

Most often, when I ask to see how students are presently managing their time, what I see spatialized are assignment deadlines, marked in an agenda or on their computer calendar, or on the whiteboard. What I most often see are a string of dates for submission: something along the lines of submit English research paper today at midnight and that’s it. Or a student may dedicate large coloured squares of time to different subjects: on Mondays, there might be a large blue square for Math in the morning and then a large green square for Biology after lunch, but without any indication of what particular tasks are intended to be completed during those intervals.

What is notably absent from most time-management plans are the most important elements: catch up times and necessary activities such as buying groceries, eating, sleeping, getting exercise, socializing, doing things that make you feel good about your life.

Also, sometimes what students “label” poor time-management might actually be something else, such as procrastination due to perfectionism, or writer’s block due to a fear of failure seeded by familial expectation, or a sense of dread created by overly-critical thoughts, or poor self-discipline from a lack of intrinsic motivation or greater sense of academic purpose.

So for students who find it difficult to stick with an otherwise reasonable and well thought out time-management plan, it might be worthwhile to give some thought to what, in particular, is behind poor time-management. In those moments when a plan is abandoned, it might be worthwhile to draw greater awareness to what kinds of thoughts or feelings might be surfacing to prevent the completion of that task? If the underlying issue is perfectionism, or fear of failure, or lack of purpose, there are related strategies students might use to overcome those challenges too.

 Q: What are some effective strategies?

A: To create a time-management plan with enough detail, I would forgo sticky notes, or those tiny paper planners, or even a white board in favour of a some type of electronic planner, if possible. This strategy often allows students to squeeze in more information, cut and paste items efficiently, and even automate important reminders. But really, use whatever system will work, since there is no point in generating a time-management plan that is not regularly consulted and, for some people, the physical reminder of a white board is key.

I would recommend that students build comprehensive time-management plans in the first week of the term when they have access to all of their course syllabi. First, I would recommend coding in necessary items, such as meal times, ideal start and stop times, times for exercising, times for commuting to work, times for enjoying hobbies, times to enjoy friend or family commitments. Perhaps you might decide to take each Saturday off to recoup from school?

Then code in major deadlines, noting the weight/value of each, time they are due, preferred method of submission. Then spatialize, working backwards from the deadline, all the tasks required to complete that assignment. So if the assignment is a seven page research paper requiring you to cite ten academic sources, code in the time to write each of those seven pages, time to create your outline for writing, time to collate notes and quotes from selected sources, time to read those ten sources, time to locate and upload or print those sources. Once this process is complete, time also to book an appointment with a CAC tutor, and time to integrate their feedback into your final draft before submitting that assignment.

I would do the same process for each major assignment, leaving in one hour of catch up time for each hour of time worked so that if things really start to slip sideways, if there is an unexpected illness or extenuating life circumstance that pose a setback, there is still plenty of wiggle-room left to shift items around.

Likewise, I would ask each student to give some thought to how long they can reasonably focus. Some students prefer to work for two-hour intervals without interruption followed by a long break. Some students find they focus best in 25 minute intervals with 5-10 minute breaks. Some students do their best work early in the morning, with their first cup of coffee. Some students work best after dinner into the wee hours of the night. Regardless of whether you are an early bird or night owl, you might give some thought to what time of day you tend to sustain greatest focus, think most clearly, and can produce your best work. If you can identify that time, I would complete your most challenging task then.Likewise, you might give some thought to the hours of your day that you tend to feel more foggy or sluggish (for many this is right after eating a large meal, or right before bed) so you might want to devote your easiest work to those periods of time?

You might also think about ways you might incentivize the completion of hard tasks. Perhaps you might go for a run, then sit down to complete a hard task. Or perhaps you might complete the hard task knowing that, once completed, you can reward yourself by listening to your favourite song, or watching comedy on Youtube, or eating a bowl of ice-cream.

Q: What should a student do when they simply DON’T have enough time?

A: If you find yourself in triage mode, it might be wise to adopt a “good enough” mentality that is dispassionately strategic. To this end, you might consider….

  • Which assignments are worth the least? Which readings do you NOT have to read? Which feed into assignments? Which readings can you skim?
  • Read the abstract and headings. Read only the intro and conclusion and forget the middle. Read topic sentences. Read phrases that are italicised or in bold. Read (peer-reviewed) reviews of that work to obtain a scholarly synopsis (rather than online cliff notes, etc).
  • Tag team with a trusted classmate. You read one article and they read the second; you share with each other what you have learned.
  • Ask instructors for extensions as soon as you realize you are in an impossible time crunch. Avoid asking for extensions on the day of your assignment deadline. Keep your email to your instructor simple and straightforward. Include your full name, course section, and V number. You do not need to explain why you are requesting an extension beyond using a phrase such as “difficult extenuating circumstances.” Suggest an alternative deadline, one that gives you more time than you need to avoid having to ask for an extension on your extension! Thank your instructor for their time and consideration.

 For more time-management strategies, you might listen to this podcast.

 About the author

To show the author's faceEmily Arvay completed her PhD at the University of Victoria in 2019 with her thesis “Climate Change, the Ruined Island, and British Metamodernism.”  Since then she has worked as a Learning Strategist and EAL Specialist at the University of Victoria. She is currently conducting further research on the intersections between literary metamodernism and contemporary climate fictions.