UVic PEA Chapter Annual General Meeting
Date and Time 8 November 2018 12:00 p.m. -1:30 p.m.
Arbutus-Queenswood Room, Cadboro Commons Building
Draft agenda prepared by Sheryl Karras for approval at the 2018 AGM
Present: at least 46 members including the Executive – sufficient for a quorum which, by Article 3 of the Chapter Constitution, is 5% of the membership, currently about 920 members.
1. Motion to approve agenda (Move, Second):
2. Motion to approve Minutes of the 9 November 2017 AGM. (Move, Second):
3. Chapter Annual Reports:
3.1 Chair’s Report (Sheryl Karras)
Motion to accept the Chair’s Report (Move, Second):
3.2 Treasurer’s Report (Dave Sanderson)
Motion to accept the Treasurer’s Report (Move, Second):
3.3 Association Executive Report (Chris Clausen)
Motion to accept the Association Executive Report (Move, Second):
3.4 Labour Relations Report (Al Gallupe)
Motion to accept the Labour Relations Officer Report (Move, Second):
3.5 Committee Reports:
3.5.1 Elections Committee Report (Chris Purse)
Motion to accept the Elections Committee Report (Move, Second):
3.5.2 AU Committee Report (Sheryl Karras)
Motion to accept the Association/University Report (Move, Second):
3.5.3 Local Reps Report (Vincent Connor)
Motion to accept the Local Representatives Committee Report (Move, Second):
3.5.4 Seminars Committee Report (Kristen Ficke)
Motion to accept the Seminars Committee Report (Move, Second):
4. Bargaining Update (Al Gallupe)
5. Election of the 2018/2019 Elections Committee (5 members)
The Elections Committee works independently of the Executive to organize and report on Elections for Chapter positions within the terms of Article 11 of the Chapter Constitution.
6. Other Business:
Motion to change the chapter bylaws to increase the number of director positions serving on the chapter executive from six to seven positions. While the size of our chapter has experienced a steady increase over the years, the number of director positions within our chapter executive has remained consistent at 6 director positions. To recognize that the chapter membership would be better served by an expanded Chapter Executive, we (the current chapter executive) would like to make the following motion: To change Article 6: Terms of Office #5 and increase from three to four the number of directors elected in odd years.
ARTICLE 6: Terms of Office
- The Executive is comprised of a Chairperson, a Vice-Chairperson and
sixseven Directors. The assigned PEA Labour Relations Officer is a member of the Executive with voice but no vote. - All Directors are elected for two-year terms except for those elected by by-election.
- The Chairperson and Vice-Chairperson are elected for two-year terms. The Chairperson is elected in odd years and the Vice-Chairperson is elected on even years.
- The Treasurer and the Secretary are elected by and from the Executive. The positions of Treasurer and Secretary may be combined at the discretion of the Executive.
Three Four Directors will be elected in odd years while the other three Directors are elected in even years. (Move, Second):
7. Adjournment.
