Minutes of PEA AGM – November 12, 2009
approved at the 2010 AGM
prepared by Rebecca Michaels
Present: 61 members – see list
Commenced – 12:15 PM, Nov 12 2009
1. Motion to approve agenda – Doug Thompson, Jacquie Hovgaard 2nd – carried
2. Motion to approve minutes from 2008 AGM – Doug Thompson, Bert Klatt 2nd – carried
https://onlineacademiccommunity.uvic.ca/PEA/2008/11/13/agm-minutes-2008/
3. Reports:
3.1 Chair’s Report – Cliff Haman Chair 2009
- Has been a good year for committees, membership participation
- New Assoc VP of HR
- Ernie Gorrie has left the PEA – Tony Bute is stepping in temporarily as LRO, has much experience
- PEA will be gearing up for 2010 bargaining in coming year
- Thanks to PEA Staff and Executive
Motion to accept Chair’s Report – Cliff Haman, Jill Tate 2nd – carried
3.2 Treasurer’s Report – presented by Leslie Kenny on behalf of Vincent Connor Treasurer 2009
- See Vincent Connor’s report – attached
- The money allocated to the UVic Chapter by the Association funded the following:
- 3 social networking events
- Donated one dollar per member (rounded up) to the Mustard Seed – $800
- Donated $500 to the PEA Scholarship Bursary
- Donated $200 to the UVic Child Care Action Group
Motion to accept Treasurer’s Report – Kevin McGinn, Sheryl Karras 2nd – carried
3.3 Association Executive Report – Tom Gore The Association Exec 2009
- Explanation of Chapters of PEA and function of Association Executive
- Regrets to the Legal Aid Society Chapter which has been decimated by recent provincial cuts
- Tom Gore is now Second Vice Chair and UVic now has 4 members on the Assoc. Exec.
- PEA Exec is purchasing space in a building in downtown Victoria – diversifying assets
- Kyle Russell – new Communications Officer for Association
- Canadian Association of Labour Media (CALM) awarded PEA Best Cyberunion in Canada
Motion to accept Association Executive Report – Tom Gore, Charles Card 2nd – carried
3.4 Committee Reports
3.4.1 Association / University Committee – Cliff Haman AU 2009
- Committee fosters good working relations between the two parties
- Cliff Haman (Fine Arts), Tom Gore (Biology), Paul Hilchey (Systems)
- Some issues discussed this year include:
- Still working to examine and resolve Term Positions – many should be rolled over into Continuing positions as they have existed for more than 3 years
- Clarifying PEA member’s voice in choosing Directors
- Issues around LTD and return to work
- Vacation days restricted at crunch times
Motion to accept A/U Committee Report – Cliff Haman, Claudio Alfaro 2nd – carried
3.4.2 Local Representatives Introduction Local Reps 2009
- Introduced all 21 Local Representatives present or not including recent appointments
- Last Local Reps lunch topics
- Term positions
- Intro to bargaining
Motion to accept Local Representatives Committee Report – Tom Gore, Linda Latham 2nd – carried
3.4.3 Seminars Committee – Catherine Franz Seminars 2009
- 3 seminars have been held this year
Motion to accept Seminars Committee Report – Catherine Franz, Lynn McCaughey 2nd – carried
3.4.4 Elections Committee Elections 2009
- An election was held to fill a Director at Large position – Lynn McCaughey was the successful candidate
- Annual Call for Nominations held in October 2009 – nominations:
- Rebecca Michaels, Lynn McCaughey, Jonathan Foweraker as Directors at Large
- Catherine Franz as Chairs of the Executive
- No other nominations received so above members appointed by acclamation for two-year terms ending November 2011
- Call for new members for Elections Committee – the following members stepped forward:
- Kevin McGinn
- Nick Clewely
- Jackie Prowse
- Appointed by acclamation
Motion to accept Elections Committee Report – Nick Clewely, Rebecca Michaels 2nd – carried
4. Proposed Chapter Constitutional Amendments – Cliff Haman
- Language changes
- If an Executive member leaves the Exec 6 months prior to the AGM, the Executive can appoint a member into the position – Discussion around this.
- Unanimously in favour of moving these changes to referendum which will be conducted by the Provincial PEA.
5. Other Business
- Many thanks to Cliff Haman for his 2 years of service on the UVic Chapter Executive and the PEA Association Executive!!
Question Period:
- Can the UVic PEA list-serve be populated on an opt-OUT basis, as opposed to an opt-in basis? That would allow more members to be reached initially.
- Due to Provincial PEA policies around membership information, no, this is not possible. Lists must be voluntary.
- What should you do if you receive email asking if you pay Union Dues and you’re not sure who it is from?
- Delete it and call the PEA Office – it may be spam!!
- If it is from the Provincial PEA office, that is ok.
- Bargaining questions:
- Are PEA Chapters autonomous from each other in bargaining? – Yes
- How does bargaining work? – Tony gave brief explanation
- Where do we get ideas for what to bring to the bargaining table? – Members, other unions on campus, other similar organizations (SFU/UBC).
Adjourned – 1:30 PM
