UVic Chapter PEA Annual General Meeting
Wednesday, November 13, 2002
beginning at 12:00 noon
Cornett Building, Room B108
Attending: 26 members
Chair: Maggie Cooper Little
Maggie Cooper Little welcomed the members and introduced the members of the Chapter Executive.
1. Approval of Agenda
MOTION (John Hall/Leelah Dawson) That the agenda be approved. (CARRIED)
2. Approval of Minutes of the 2001 AGM (posted at https://onlineacademiccommunity.uvic.ca/PEA/2001/11/07/agm-minutes-2001/
MOTION (Morag MacNeil/Sheryl Karras) That the minutes of the Chapter Annual General Meeting held November 7, 2001, be approved. (CARRIED)
3. Chapter Annual Reports
3.1 Chair’s Report
The report presented by Maggie Cooper Little is posted on the Chapter website at: Chair 2002
MOTION (Leelah Dawson/Inez St. Dennis)
That the Chair’s report be accepted. (CARRIED)
3.2 Treasurer’s Report
Vincent Connor reviewed the Chapter’s current financial situation. The report is posted at: Treasurer 2002
MOTION (Vincent Connor/Ian Thornton)
That the treasurer’s report be accepted. (CARRIED)
3.3 Association Executive Report
Garry Sagert delivered the Association Executive Report. The report is posted at: ASSOCIATION EXECUTIVE 2002
MOTION (Garry Sagert/Bert Klatt)
That the association executive report be accepted. (CARRIED)
3.4. Committee Reports
Committee reports are posted on the Chapter website:
3.4.1 Association/University Committee report by Maggie Cooper Little. Association University 2002
3.4.2 Local Representatives Committee report by Susan Corner. Local Reps 2002
3.4.3 Job Evaluation Committee by Susan Corner. Job Evaluation Committee 2002
3.4.4 Seminars Committee report by Bert Annear. seminars 2002
3.4.5 Elections Committee report by Ian Thornton. Elections Committee Report 2002
Ian Thornton (chair) thanked members of the 2001/02 committee. He thanked all nominees for standing in the Chapter Executive election and reported the results:
Tom Gore was declared Vice Chair by acclamation. Bert Klatt, John Foxgord, and Vincent Connor were acclaimed as Directors for two-year terms.
4. Election of 2002/2003 Elections Committee
Four nominees from the floor were declared elected by acclamation: Ian Thornton, Joe Sparrow, Wendy Major, John Hall.
5. Other Business
5.1 By-Law Revisions
MOTION (Morag MacNeil/Leelah Dawson)
That Article 6.6 of the Chapter By-Laws be revised through a formal ballot as per Article 17 as follows:
That the existing wording be retained as Section a).
That a new section – Section b) – be added:
b) In the event that a member of the executive is granted leave of three months or more, but less than six months, the Executive will elect a member of the Chapter to fill the position for the term of the absence. If the leave of absence is for six months or longer, a by-election will be called to fill the position to complete the remaining time in the term of office. (CARRIED)
MOTION (Morag MacNeil/Leelah Dawson)
That Article 11.4 of the Chapter By-Laws be revised through a formal ballot as per Article 17 as follows:
Sections a) and b) remain the same, except for the change put forward at the 2001 Annual General Meeting, that is:
• arrange an all candidates meeting no more than 7 days prior to the Election date;
be changed to:
• arrange an all candidates meeting as considered appropriate by the Elections Committee in consultation with the Chapter Executive;
That, in addition, a new section – Section c) – be added as follows:
c) If insufficient nominations are received to fill the vacant position(s) by the date set by the Elections Committee for the close of nominations, the Executive will seek additional candidates and will fill any vacant positions by voting on these candidates by secret ballot. (CARRIED)
As required by the bylaws, the motions will now proceed to a formal vote by written ballot of the entire membership.
5.2 Expressions of Appreciation
On behalf of the Chapter, Vincent Connor expressed appreciation and presented gifts to Susan Corner and Garry Sagert on completing their terms as Directors.
6. Adjournment
MOTION (Bert Klatt/Morag MacNeil) That the meeting be adjourned. (CARRIED)
Meeting adjourned at 1:15 pm.
