{"id":254843,"date":"2025-01-15T19:00:36","date_gmt":"2025-01-15T19:00:36","guid":{"rendered":"https:\/\/onlineacademiccommunity.uvic.ca\/uviclearn\/?p=254843"},"modified":"2025-08-20T19:33:01","modified_gmt":"2025-08-20T19:33:01","slug":"how-to-write-concisely","status":"publish","type":"post","link":"https:\/\/onlineacademiccommunity.uvic.ca\/uviclearn\/communicating\/how-to-write-concisely\/","title":{"rendered":"How to write concisely"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”#F0F0F0″ box_shadow_style=”preset2″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Writing concisely shows<\/span> respect for your reader\u2019s time and attention<\/span> and keeps you under your word count! Here are some tips for <\/span>eliminating<\/span> excess wordiness and crafting strong, concise sentences<\/span> that communicate your ideas effectively and clearly, without unnecessary filler.<\/span><\/span>\u00a0<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”RGBA(255,255,255,0)” min_height=”224.6px” custom_padding=”32px|||||” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Use plain language” use_icon=”on” font_icon=”||fa||900″ icon_placement=”left” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Avoid <\/span>complex words or jargon when simpler words will do. <\/span><\/span><\/p>\n

[\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|||34px||” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Example<\/h4>\n

Instead of saying \u201c<\/span>utilize,<\/span>\u201d<\/span> you can simply say <\/span>\u201c<\/span>use.<\/span>\u201d<\/span> Avoid phrasal (two-or-more words) verbs like \u201clook for\u201d and \u201ctalk about\u201d in <\/span>favour<\/span> of strong, one-word academic verbs like \u201cexamine\u201d and \u201cdiscuss.\u201d<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Edit yourself” use_icon=”on” font_icon=”||fa||900″ icon_placement=”left” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Avoid <\/span>u<\/span>nnecessary <\/span>f<\/span>illers<\/span><\/span> <\/span>that do not add any meaningful content to your writing.<\/span><\/span><\/p>\n

[\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|||34px||” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Example<\/h4>\n

Words like <\/span>\u201c<\/span>very<\/span>\u201d<\/span> <\/span>and \u201csomewhat\u201d <\/span>don\u2019t<\/span> usually add<\/span> value and can be removed without changing meaning.<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Be precise” use_icon=”on” font_icon=”||fa||900″ icon_placement=”left” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Be <\/span><\/span>specific<\/span><\/span> to <\/span>convey your ideas effectively and reduce the need for <\/span>additional<\/span> explanation. <\/span>Academic writing prefers concrete language and examples.<\/span><\/span><\/p>\n

[\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|||34px||” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Example<\/h4>\n

Instead of saying <\/span>\u201c<\/span>a large number of,<\/span>\u201d<\/span> <\/span>write<\/span> the <\/span>exact <\/span>quantity<\/span> if it will help illustrate to your reader how \u201clarge\u201d the number is.<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Combine sentences” use_icon=”on” font_icon=”||fa||900″ icon_placement=”left” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Eliminate<\/span> unnecessary repetition and improve the flow of your writing. <\/span><\/span><\/p>\n

[\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|||34px||” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Example<\/h4>\n

Instead of writing \u201c<\/span>The experiment was conducted. <\/span>The results were significant,<\/span>\u201d<\/span> you can write, <\/span>\u201c<\/span>The experiment produced significant results.<\/span>\u201d<\/span> <\/span>This is a good option when your sentences are fairly short.<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_blurb title=”Use active voice” use_icon=”on” font_icon=”||fa||900″ icon_placement=”left” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

If your discipline prefers it, and if the \u201cactor\u201d or \u201cdo-er\u201d of the sentence\u2019s action is <\/span>know<\/span>n<\/span> and relevant.\u00a0<\/span><\/span><\/p>\n

[\/et_pb_blurb][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”|||34px||” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Example<\/h4>\n

A passive voice sentence like \u201c<\/span>Trends in climate change effects in BC were analyzed in a 2024 study\u201d can be changed to \u201cSmith et al. (2024) analyzed trends in climate change effects in BC.\u201d This is especially important in writing about the results of other authors\u2019 research and giving <\/span>appropriate credit<\/span>.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” background_color=”#F0F0F0″ box_shadow_style=”preset2″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Edit without mercy by reviewing <\/span>your draft<\/span> with a critical eye. Remove any unnecessary words, phrases, or sentences. Ask yourself if each word contributes to your argument or if it can be omitted.<\/span> Enlisting the help of a CAC writing consultant <\/span><\/span>or a tool like <\/span>Quillbot<\/span> or <\/span>ChatGPT<\/span> might be useful at this point for suggestions on how to reduce word count and cut <\/span>excess <\/span>verbiage<\/span>.<\/span><\/span>\u00a0<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.25.2″ _module_preset=”default” background_color=”#FFFFFF” custom_padding=”31px|||||” locked=”off” collapsed=”on” global_colors_info=”{}” global_module=”254169″ theme_builder_area=”post_content”][et_pb_row module_id=”book” _builder_version=”4.24.2″ _module_preset=”default” background_color=”#F5AA1C” locked=”off” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.23.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_cta title=”To learn more about this topic and to get help” button_url=”https:\/\/uvic.mywconline.com\/” button_text=”Book an appointment” _builder_version=”4.25.2″ _module_preset=”default” header_text_color=”#FFFFFF” background_color=”#002754″ custom_button=”on” button_text_color=”#005493″ button_bg_color=”#FFFFFF” width=”100%” max_width=”100%” link_option_url_new_window=”on” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Book a free<\/strong> in-person or online appointment with an academic skills advisor at the Academic Skills Centre!<\/p>\n

[\/et_pb_cta][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

Learning to write concisely shows respect for your reader\u2019s time and attention and keeps you under your word count! Here are some tips for eliminating excess wordiness.<\/p>\n","protected":false},"author":20114,"featured_media":254851,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[96],"tags":[162,51],"class_list":["post-254843","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communicating","tag-editing","tag-writing"],"yoast_head":"\nHow to write concisely - UVicLearn<\/title>\n<meta name=\"description\" content=\"Learning to write concisely shows respect for your reader\u2019s time and attention and keeps you under your word count! 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