PEA UVic Chapter Executive Meeting Minutes
Thursday 7 April 2016 | 12:00pm-1:40pm
Career Services Boardroom
Present: Sheryl Karras, Melissa Doyle, Chris Clausen, Kristen Ficke, Ori Granot, Dave Sanderson, Mike Cave, Vincent Connor, Melissa Moroz (LRO)
Absent: n/a
- Appointment of minute taker: Melissa Doyle
- Motion to approve the agenda: Motion (CC), seconded (VC) and carried.
- Approve minutes:
31 Motion to Approve Minutes for 9 March 2016 (Chris Clausen): Motion (VC), seconded (OG) and carried.
- Labour Relations Officer (Moroz):
Melissa Moroz’s last meeting before maternity leave. New LRO, (Sam)antha Montgomery starts next week on one year term contract.
Several in progress items included a layoff, restructuring and pending layoff. One termination with accepted severance w/ Letter of Agreement between UVic and PEA. One in progress equity/human rights complaint against a group of PEA members. One resolved equity/human rights complaint against a single PEA member (member cleared).
- Current Business or otherwise to be assigned:
51 LTD RFEOI – 5 (Karras): Review of the self-administered LTD fund is ongoing. John Foxford is the representative on this review committee. The committee is currently reviewing five expressions of interest received from private carriers, to compare costs and servicing of self-funded model.
52 Launch of UVic Online Privacy, Information Security and Records Management Training Program (Connor): Anticipate a June 15 rollout with finished product June 15-Aug 31. This is a delay from original target due to technical reasons (hit load on Course Spaces content site). Sheryl Karras, Vincent Connor and Ori Granot attended pilot training.
53 Protocol to provide information to member: A reminder that chapter executives can have access to the Association Executive Policy Manual. Toshie will be sending out a request soon. Policies currently under review include the 3.14 (Communications). Executive reviewed the current 3.14 policy regarding communication with members, e.g. recent request from CUPE to post information to members.
54 Chapter Executive Retreat: Discussed options and dates for executive strategic planning retreat. Doodle poll to be sent around for options in June (Sheryl Karras or Sam Montgomery).
55 Divest UVic Update (Greeno):
There was a March 18th Divestment Meeting that included Carmen Charette, Gayle Gorrill, representatives from Divest UVic, and a representative from Faculty. The UVic Foundation Board presented and discussed the creation of a new fossil-free that will be free of investments related to oil, natural gas and thermal coal. The Foundation Board will not divest from investments related to oil, natural gas and thermal coal in the existing/original fund. Donors to endowment funds will have the option of contributing to the original fund or the new fossil-free pilot fund.
To establish this new endowment, it was necessary for the university to contributing $25,000. It was a little unclear during the meeting, but I believe this 25K is acting as a placeholder. Every dollar donated to this endowment by individuals will be withdrawn and earmarked for the Campus Sustainability Fund. After the individual donations reach $25,000 the endowment will then start to accumulate.
There is an External Relations Survey (pending) that is collecting data on potential donor interest in fossil-free fund donation opportunities.
- Report
61 Treasurer (Sanderson):
FAST account balance is $2380.73 and Coast Capital balance is $381.82. Dave confirmed that the UVic Chapter has received its annual grant from head office in the amount of $11, 438.58.
Review of the 2016 budget as presented by Dave Sanderson. Motion (MC), seconded (CC) and carried to approve the budget as presented.
Action items for 2016 budget include tracking the reserve fund availability (noted a slight decrease from last year), and looking into how the head office grant is determined (per FTE or per number of ‘bodies’).
62 Chapter Committees
621 Local Representatives (Connor/Cave): Received expressions of interest from Jeff Albert and Nancy Aubut. Currently waiting on a reply from Nancy regarding her interest in non-Continuing Studies buildings (e.g. CARSA, McKinnon). In addition, Ori Granot is pursuing a local rep engagement initiative specific to the Elliot building.
622 Seminars (Karras): 14 April BC Fed Seminar – DSBC118 12:00-1:30. Action item for Sheryl to reach out to pension services about a possible seminar.
623 Appointments (Connor/Doyle): Motion (VC), seconded (MC) and carried to appoint Jeff Albert as Local Rep for Craigdarroch Commons, and University Houses & Health Services.
624 Website (Clausen/van Hoek): Action items include removing the CUPE 4163 support post now that a collective agreement has been reached, and providing a link on the website to the Term Handbook document.
63 Joint Committees
631 Association/University Committee (Karras/Sanderson): Next meeting is happening on April 21st. Topics on the agenda for discussion include administration and accessibility of ProD Central Funds, and governance (whether PEA members can be listed as course instructors).
632 Benefits Committee (Doyle/Granot): NTR (May 19th is next meeting)
633 Job Evaluation Appeals Committee (Connor/Granot): NTR (meeting next week).
634 Employment Equity Advisory Group (Butler): 9 March presented recommendations to the President – 1) Equity and diversity video, 2) Tool kit: available resources, 3) Casual hire
635 Educational Equity Advisory Group (Doyle): 9 March (absent from meeting), the committee presented recommendations to the President – 1) improving the transgender student experience, 2) the need for continuing diversity training for faculty (and staff), and 3) the need for continued attention to indigenization and decolonization.
636 Campus Planning Committee (Karras): NTR
637 Central ProD (Seager): NTR
638 Safety Committee (Clausen/Rysstad):
Dean Rysstad accepted a position on the committee and attended the last meeting.
No PEA injuries were reported for the month of March.
The committee reviewed 2015 incident reports and compared those to the previous year with the following conclusions: total claims dollars decreased and total time taken off due to health issues/incidents decreased. Possible factors include increased training through OHSE and Train the Trainer programs (most recent was attended by 5 animal care staff and 7 island medical staff. And 2015 also saw the introduction of a new return to work program was introduced by HR.
639 Parking Committee (Granot): New plate recognition system is now in place and being used by Campus Security parking enforcement. Campus Services is also looking to move (long-term planning) to a no-pass ticket system. On an unrelated note, cars can be booted (sooner) for not purchasing a ticket, i.e. being found in a parking lot without a valid permit or day/week pass.
64 External Committees
641 Association Executive (Doyle/Ficke):
April 6th is the next BCFED Affiliation Information Webinar. The Education Conference is coming up soon – April 22 & 23 in Victoria. The Association Exec is piloting a two-day format this year, instead of the usual 1.5 day format – feedback is appreciated.
Brief discussion about technical proposals for a new database and new website for the PEA. More on this at the next meeting.
- Business Arising:
71 June Summer Social (Connor). Actioned to start looking at possible dates (June 22, 29 or 22, in order of preference).
72 Gift for Melissa Moroz
73 Other Committee Opportunities (Granot). UVic Childcare Committee currently has representatives from UVSS and Grad Student Society, but no PEA, CUPE or Faculty. Actioned to inquire as to whether there is an opportunity for PEA to have representation on this committee since many of our members use UVic childcare services.
- Adjournment. VC motioned to adjourn at 1:40pm.
