Chapter Executive minutes – October 2020

Draft Agenda PEA UVic Chapter Executive Meeting

Wednesday October 14, 2020

12:00pm-1:30pm

Zoom – https://uvic.zoom.us/j/96473528670?pwd=V2VZazVTWUMrQzVodzVDMnlNc3Vidz09

Minutes will be taken by: Sam Montgomery, LRO

1. Motion to approve the agenda: M, S, C.
2. Approve minutes: M, S, C.

• • 9 September 2020 – posted on slack

3. Labour Relations Officer (Montgomery):

1. • – Member grievances discussed
   • – Sheryl and Sam meeting with EQHR to discuss changes to University Sexual Violence Policy
   • – Awaiting employer guidance on protocols for members who report or have dependents with cold/flu-like symptoms; delays in COVID testing causing stress and strain
   • – Some members have raised concerns about being required to return to campus (ie. PSA memo)

4. Association Executive (Karras/Chan/Haman): 5,6 October 2020 – Strategic Planning

• Current Strategic Plan – reviewed and updated

5. Current Business or otherwise to be assigned:

• • AGM planning – 4 November – zoom webinar – invitation out to members, report due for posting October 28th, motions (?) , election results
  • Motion to get five (5) $50 gift certificates as door prizes for members. M, S, C.
  • Solidarity update (PS Themed All Candidates Forum) – PEA will contribute up to $100 toward an honorarium for emcee
    • Questions on budgets and PSEC mandates
  • Next Newsletter – member profile? Timeline?
    • • Someone in the Phoenix? Or Fine Arts? Campus Security?
  • Vacancy on Central Pro-D committee
    • • Melissa will circulate previous expressions of interest from September 2019
  • Note: 27 September – online motion: to increase number of executive members able to sign on Coast Capital account (in case of absence or illness) increased to 4 (added Ori G. and Cliff H.) passed
  • John Foxgord elected in by executive (Bylaws 6.Terms of Office – 6.2)
  • Member Issues with CTO accumulation & hiring term appointments
  • Time to revisit the recruitment and retention committee

6.Reports

• 61 Treasurer (Foxgord):
• Need access to FAST and COAST to write report for AGM
• 2020 Chapter Grant: $14,298.77
• 62 Chapter Committees
  • 621 Local Representatives (Chan/Connor): NTR
  • 622 Seminars (Cave):   NTR
  • 623 Appointments (Doyle): Central Pro-D committee
  • 624 Website (Chan/van Hoek): NTR
• 63 Joint Committees
  • 631 Association/University Committee (Karras/Ficke): October 21 2020
  • 632 Benefits Committee (Doyle/Granot): NTR
  • 633 Job Evaluation Appeals Committee (Chan/Granot): Monday, October 26th
  • 634Campus Planning Committee (Haman):  November 2020
  • 635 Central ProD (/Pender): 5 October update; 26 applications approved
  • 636 Safety Committee (Haman/Bowles): Posted in slack
    • October 20^th flu shots on campus
    • Safety protocols for working alone in buildings
  • 637 Parking Committee (Granot):
    • Clinic being set up in Parking Lot 10

7. Business Arising: Issues with certain medical procedures/contraceptions not covered
8. Adjournment