Chapter Executive minutes – March 2020

PEA UVic Chapter Executive Meeting

Wednesday March 11, 2020

12:00pm-1:30pm

Career Services Boardroom

Minutes will be taken by: Sam Montgomery, LRO

Attendance: Sheryl Karras, Telka Duxbury, Kristen Ficke, Cliff Haman, Mike Cave, Katy Chan, Adam Gaudes, Ori Granot, Melissa Doyle

1. Motion to approve the agenda: M, S, Carried.
2. Approve minutes: 12 February 2020 (posted on slack) M, S, Carried.
3. Labour Relations Officer (Montgomery):
   • PEA revisiting feasibility of hosting Education conference and attending CLC conference
   • Action Item: send out member update on teleworking pilot & COVID-19 ASAP
   •  Update on COVID-19 LOA
   •  Concerns about economic impacts to members both short-term and long-term (eg. Pensions, layoffs, insurance premiums increasing, etc.)
4. Association Executive (Karras/Chan/Haman): 2 March facilitated session: Stacey Holloway – difficult conversations and climate; 3 March regular meeting: regular business plus discussion about president’s role and how to move forward; motion to cancel plans for full-time president, defeated
5. Current Business or otherwise to be assigned:
   • Jordana W. and Brett H. to provide update on UVic Chapter Communications Plan
     • New member onboarding
       • Reduce lag from employer for the communication to new members.
       • Create a PEA-provided seminar for all new UVic members (June)
       • Include local rep information
         • What about buildings without local reps? The chapter exec can send out a targeted email
         • The local rep is still responsible for scheduling the 1 on 1 coffees
       • Chapter semester updates (3x/year)
         • Could pair up with Know and Love Your Collective Agreements
         • Chapter exec would review content before publication
         • Will do A/B testing for member engagement stats
         • Which member to profile?
           • Someone from Systems? Jeff Albert
           • Someone from Student Affairs for the next one
         • Request for sponsorship ( for information for budget planning for 2020)
           • OK to withdraw motion this year due to extenuating circumstances
         • TC 10K Cliff would like offer the following
           • MOTION: I move that the UVic chapter make available $250.00 in funds to offset 50% of the entry fee for up to 10 of our interested members.
           • CH: OK to withdraw motion this year due to extenuating circumstances
   • Engaging members on specific issues that face the UVic community – Divestment?
   • VPFO is interested in what our members have to say on this and other issues
   • Survey the members in the April communication? Too much going on?
   • Bring in a guest speaker about responsible investing? Paul Siluk?
6. Reports

• 61 Treasurer (Duxbury): 2020 draft budget
• • Brown Bags for JEQ?
  • ONC lunches?
  • Increase budget for member engagement and run a slight deficit?
  • Decrease budget for Pond Party?
  • Donations? Chapter could put in a recommendation up to Association Exec Donation Motion: Approve the budget. M, S. Carried.

• 62 Chapter Committees
  • 621 Local Representatives (Chan/Connor): 26 Feb discussed: new onboarding process, JE Seminar (March), round table – summary posted on Slack
  • 622 Seminars (Cave):
    • 3-4 seminars throughout the rest of the year.
      • JEQ
      • Bullying/Harassment
      • Pensions
      • Fall Know and Love Your Collective Agreement
  • 623 Appointments (Doyle):
    • • • Proposal: do local rep appointments via the local rep committee.
  • 624 Website (Chan/van Hoek/Haman): website up-to-date.
• 63 Joint Committees
  • 631 Association/University Committee (Karras/Ficke): 26 Feb discussed: University Bargaining Update, COVID-19, SIA money update, teleworking pilot, recruitment and retention – summary posted on Slack
    • Process for how members are supposed to petition for SIA?
    • What communication should we send out?
    • Next meeting March 20^th
• 632 Benefits Committee (Doyle/Granot): NTR.
• 633 Job Evaluation Appeals Committee (Chan/Granot):
• 634 Campus Planning Committee (Karras):
• 635 Central ProD (Blake/Pender): next app. May 31^st
• 636 Safety Committee (Granot/Bowles):
  • Member had successful WorkSafe claim over psychological injury that took place.
• 637 Parking Committee (Granot):
  • Different options for parking passes?

7. Business Arising:
8. Adjournment