Chapter Executive Minutes – October 2019

Chapter Executive Minutes – October 2019

Wednesday October 9, 2019 12:00pm-1:30pm, Career Services Boardroom

Attendance: Sheryl Karras, Melissa Doyle, Cliff Haman, Kristen Ficke, Chris Clausen, Mike Cave, Katy Chan, Jordana Whetter, Brett Harper, Sam Montgomery

Minutes taken by:  Sam Montgomery

• Motion to approve the agenda: M: Cliff, Second: Melissa. Approved.
• Approve minutes
  • 31 Motion to Approve Minutes for September 11^th : Melissa, Second: Chris. Approved
• Labour Relations Officer (Montgomery):
  •  – will look into creating a repository on the PEA website for webinar
  •   – scheduling a meeting with the VPFO and Kane Kilbey
  • – very sensitive case ongoing; filing a grievance over excessive discipline of a member
• Association Executive (Karras/Chan/Haman): 30 September 2019 (in camera discussion)
• Current Business or otherwise to be assigned:
  • Welcome to Cliff Haman
  • Need Pension Election Scrutineer – November 13^th 09:00-12:00
    • Sheryl will ask Vincent
  • Brett Harper – 30 minutes: Communication and engagement.  Introduction to Nation Builder and how it is used by the PEA.  Introduction to Brett’s new role and opportunities for our chapter to tap into this resource
    • External Organizing.
      • Tracking leads and developing strategy for recruiting new members.
      • Will work with Association Exec to determine if units are appropriate
    • Internal Organizing.
      • Leveraging communications capacity for member engagement and campaigns; chapter-executive driven.
        • How can we track expressions of interest?
        • Access to the raw data? BH: will check.
      • Privacy and security of member data?
        • not recording anything that doesn’t serve a purpose (e.g. not re-sending emails to people who already completed surveys, etc.).
        • Working on a retention plan for when do we remove the files.
        • Nationbuilder data stored in the US; only keep the preferred information.
        • Try to use Canadian servers and applications, whereever possible.
      • Communications support for chapters
        • Storage of chapter documents? Currently trialing Sync, which is a Canadian version of DropBox
        • Need for a comms chapter strategy and can work with the chapter on a product
        • Chapter survey tabled post-CUPE job action, BH will follow up
      • current state of the recruitment and retention issues in UVic Online (Ficke)
        • In the last year, 10 year people have left and department cannot fill vacancies. Too much responsibility for too little pay.
        • Held meeting with Steve, Lynn, and Tine last week.
          • Besides money, need more regularization of term positions and flexibility (e.g. teleworking, innovation)
        • Schedule meeting with VPFO
          • Survey closes on Oct. 18th
        • schedule meeting with Executive Director (November)
          • schedule a doodle poll
        • Presidential Search Process – opportunities, issues and challenges facing our university over the next five to ten years – comments to Beverly Van Ruyven, Chair BOG
          • Chapter submission; submit by Oct. 25^th
          • Send as an update
        • Prep for AGM November 6^th
          • Send reports to Sheryl and member email
• Reports
• 71 Treasurer (Clausen)
  • FAST: $8434
  • Coast Capital: $16018.43
• 72 Chapter Committees
  • 721 Local Representatives (Chan/Connor):
• Motion to appoint Tim Smith as rep for Continuing Studies and Rachel Goldsworthy as rep for Michael Williams Building.  M: Melissa, Second: Adam. Approved
  • 722 Seminars (Ficke):  NTR
  • 723 Appointments (Doyle):
• Appoint of Lisa Pender as our new rep. on Central Pro-D committee
  • 724 Website (Chan/van Hoek):NTR
• 73 Joint Committees
  • 731 Association/University Committee (Karras/Ficke)
  • 732 Benefits Committee (Doyle/Granot):
  • 733 Job Evaluation Appeals Committee (Chan/Granot):
  • 734 Employment Equity Advisory Group – in abeyance
  • 735 Educational Equity Advisory Group – in abeyance
  • 736 Campus Planning Committee (Karras):  next meeting: 14 November 2019
  • 737 Central ProD (Blake/Pender): 30 September deadline 36 applications, all approved.
  • 738 Safety Committee (Granot/Bowles):
  • 739 Parking Committee (Granot):

8. Business Arising: