PEA UVic Chapter Executive Meeting Minutes
Wednesday July 10, 2019 | 12:12pm-1:40pm | Career Services Boardroom
Present: Sheryl Karras, Chris Clausen, Melissa Doyle, Kristen Ficke, Mike Cave, Adam Gaudes, Katy Chan
Absent: Ori Granot (UVic) & Samantha Montgomery (LRO)
1. Minutes will be taken by: Melissa Doyle
2. Motion to approve the agenda: MSC
3. Approve minutes
31 Motion to Approve Minutes for June 12th (taken by CC). MSC as amended.
4. Labour Relations Officer (Montgomery): NTR
41 Exec Discussion: Some member questions about ceiling lifts at end of June and how salary increases are working this year; salary increases were May and July. Good timing for people at the ceiling as the lift came in before the July salary increases. Long Service days calculation: we need info to help people with this (comes into effect January 2020). Question about what happens to PEA coming out of a 3-year term (into regular) and whether the vacation calculation starts at “1” or “4”.
5. Association Executive (Karras/Chan):
– New UVIC Chapter representative position at Association; our membership numbers have increased
– Update about Association financial support for our APSA/AAPS meetings
6. Current Business or otherwise to be assigned:
o Pond Party: 17 July. Chris will send out task lists. Confirming ice breaker games, coloured name tags (exec, LR, ML), sign-in sheet, etc.
o Strategic planning retreat: 23 July draft agenda discussed. Oswego Hotel (2nd Floor – Kingston Room) 8:30am-3:30pm
o JE System understanding deficiencies. Discussion and planning next steps on messaging and gaining more info.
7. Reports
71 Treasurer (Clausen). FAST $1775.00 CC NTR (statement not received). All Treasurer documents now in Google Drive. MSC to digitize all of our archived records, and then shred all physical content; destroying physical and digital content that is older than 7 years.
72 Chapter Committees
721 Local Representatives (Chan/Connor): 4 vacancies; Katy meeting with new reps for informal orientation.
722 Seminars (Ficke): Katy still working on a JEQ seminar. A “Get to Know & LOVE Collective Agreement” will be planned for late September.
723 Appointments (Doyle): NTR
724 Website (Chan/van Hoek): Katy has been updating local rep changes; page-by-page for clean-up.
73 Joint Committees
731 Association/University Committee (Karras/Ficke): June was last meeting – mostly Job Evaluations; HR open to discussions about the Job Evaluation process, for both general issues with the process, and Systems specific issues with the process. Meeting to talk about Job Evaluation set for August. A/U is now in summer abeyance and will resume in the fall.
732 Benefits Committee (Doyle/Granot): NTR, but had July 2nd Claims Management Meeting w/ David Morgan (WorkSafe Consultant); importance distinction is that while “sick leave” language is used, it’s different from illness (easy clock resets, and also a partial RTW does not count against sick leave and LTD eligibility, generally easier to work with).
733 Job Evaluation Appeals Committee (Chan/Granot): Discussion about what resources needed to support members who are working on JEAs; formalize our process; tabled to our July 23rd retreat.
734 Employment Equity Advisory Group – in abeyance
735 Educational Equity Advisory Group – in abeyance
736 Campus Planning Committee (Karras): next meeting: 14 November 2019
737 Central ProD (Seager/Blake): May round: 51 applications, 49 of which were approved. The total funds released is $73,000. Next deadline 30 September 2019
738 Safety Committee (Granot/Bowles): NTR
739 Parking Committee (Granot): NTR
8. Business Arising: NA
9. Adjournment. Motion at 1:40pm.
