Executive Minutes May 2018

UVic Chapter Executive Meeting

Wednesday May 9, 2018

12:15pm-1:40pm

Career Services Boardroom

 

Regrets: Chris Clausen, Katy Chan, Mike Cave

 

1. Appointment of minute taker: Kristen Ficke as per schedule
2. Motion to approve the agenda: Motion (MD), Seconded (OG)
3. Approve minutes

31 Motion to Approve Minutes for 14 Feb 2018 (OG) and 11 April 2018 (MC) – Motion (DS), Seconded (OG)

4. Labour Relations Officer (Gallupe):

Sam is now on mat leave.

Al started a couple of days ago and is getting up-to-speed. Handling on-going grievances and fielding phone calls.

Al will follow up on memo re: interpretation of Article 10 in Chemistry department.

Al will confirm booking of conference room at PEA Headquarters for our June 14^th retreat.

June retreat will be broad high-level planning for bargaining.

 

5. Association Executive (Karras/Clausen): 12 Apr meeting

Association executive received investment update – everything looked good.

Otherwise the meeting was regular business – some committee appointments.

Next meeting June 4^th in Richmond

Education Conference was held and was good. We had a small Uvic contingent this year.

One new Uvic delegate is interested in becoming a local rep. Melissa will follow up with him.

 

6. Current Business or otherwise to be assigned:
   • Telecommuting Survey – response rate was very good. Results have not been collated. Kristen will check to see if PEA members that do Business Analysis and Information Architecture can help to process responses.

 

• Agenda for June retreat – bargaining…- we will develop the agenda on the morning of.

 

• Pond Party update – date is Thursday June 28^th. Sheryl will ask Brett to send a notice to members along with reminder to apply for central pro-d.
  Agenda: survey results update, bargaining update, ice breaker activity

7. Reports

71 Treasurer (Sanderson)

 

• We have received our chapter cheque, Dave will deposit it.
• Coast Capital balance: $5028.83
• FAST balance: $4648.18
• We have enough money to cover the pond party and the few outstanding pizza orders that we have.
• Dave sent Budget for review in April. Chapter exec will review and approve via email.

 

72 Chapter Committees

721 Local Representatives (Cave/Connor):  Mike Cave not present, therefore NTR.

 

722 Seminars (Ficke):  Seminar on Personal Privacy and Security rescheduled to June at Nav’s request. Kristen will update Dave on the date so that he can change the pizza order.

 

723 Appointments (Doyle): Melissa will follow up with person interested in being local rep for TEF.

 

724 Website (Clausen/van Hoek): Chris Clausen away so NTR.

 

 

73 Joint Committees

731 Association/University Committee (Karras/Sanderson):  12 Apr meeting

 

• Based on CA LOU#8 the PEA and university have established a joint committee to continue discussion around sick leave (Article 17).
• Telecommuting – recognized that neither the university nor the union have data on this. Impetus to send out the survey that we did.
• Received Management Excluded (ME) list on paper. Sam requested digital version. We think there may be some errors in the data.
• Sheryl had annual meeting with Gayle Gorrill and Kane Kilby. They reviewed the campus update with her. Strategic Enrolment Management, new residence buildings, and new strategic budget framework. Gayle and Kane were excited that staff were mentioned in the plan for the first time ever:
  • Priorty 1 – Cultivate an extraordinary academic environment
    • Strategy 1.1 : Attract, support and develop a diverse community of talented students, faculty and staff through enhanced resources and programs—including scholarships, academic chairs, professional support programs and workplace practices that recognize excellence and promote wellness

 

732 Benefits Committee (Doyle/Granot): NTR

 

733 Job Evaluation Appeals Committee (Connor/Granot):  NTR

 

734 Employment Equity Advisory Group – in abeyance

735 Educational Equity Advisory Group – in abeyance

736 Campus Planning Committee (Karras):  NTR – next meeting scheduled 20 May 2018

 

737 Central ProD (Seager/Blake):  next application deadline 31 May – send out reminder to members

 

• Sheryl had emailed the Central Pro-D committee with some questions. She will find the response and send to the exec.
• Dave and Kristen had additional quesitons re: targets for annual approvals, and how departments should be including these funds in their training budgets and plans. Sheryl will bring these questions to A/U.

 

738 Safety Committee (Granot/Bowles):

Safety incidents were up last month but are down for the quarter.

 

739 Parking Committee (Granot): Parking increases are coming. Otherwise NTR.

 

8. Business Arising:

 

9. Adjournment.