PEA UVic Chapter Executive Meeting Minutes
Wed, June 8th 2016 | 12:00pm-1:40pm
Career Services Boardroom
Present: Samantha Montgomery, Dave Sanderson, Vincent Connor, Chris Clausen, Kristen Ficke, Sheryl Karras, Mike Cave, Melissa Doyle
Regrets: Ori Granot
- Appointment of minute taker: Kristen Ficke
- Agenda:
2.1 Motion to approve the agenda: V.Connor/D.Sanderson motion carried.
- Approve minutes:
31 Motion to approve minutes for May 11th 2016 LRO amended (Dave Sanderson): V. Connor/C.Clausen motion carried.
- Labour Relations Officer (Montgomery):
41 Proposed market adjustment approved for facilities management
42 Two new human rights complaints – one of which triggered an environmental assessment of the department, the other our member will go on leave.
43 Three disciplinary grievances – multiple UVic PEA members will be witnesses in hearings. Same is following up on two other grievances.
44 Many requests for job posting waivers for temporary positions being regularized.
45 Couple of discussions re: management excluded positions.
- Association Executive (Doyle/Ficke): database update, update on the role of the president being reduced. Policy update re: PEA executive communications with chapter executives. BCFed affiliation vote results.
- Urgent Business or to be otherwise assigned:
61 Chapter Executive Retreat –23 June – need to book zambri’s for lunch.
62 Pond Party details – food booked, facility booked, door prizes purchased. We’d like to give out water bottles at the event – first 50 ppl get a bottle. Sheryl and Melissa are not able to attend. Vincent will address the members.
63 PEA Membership Survey – 1 June – will discuss at retreat
64 New Staff Orientation – 26 May (Mike C., Vincent C., Sam M.) thanks to Mike, Vincent and Sam for attending on our behalf.
65 Members over 71 – no longer eligible for benefits, wonder why paying dues. Suzanne Helston advised – retirees association has separate health plan – UVic employees that age out of benefits are eligible for benefits with the retirees association. Maybe we want to put together a booklet for older workers.
- 7. Reports
71 Treasurer (Sanderson): The current FAST account balance is $7169.36 and the Coast Capital balance is $6820.96. Cheque for petty cash Sherry/Vincent sign.
72 Chapter Committees
721 Local Representatives (Connor/Cave): try to set up meeting for July.
722 Seminars (Karras): NTR.
723 Appointments (Connor/Doyle): need call for member on educational equity advisory group because Melissa Doyle? is stepping down. Melissa will draft email based on previous emails.
724 Website (Clausen/van Hoek): no progress on to-do items.
73 Joint Committees
731 Association/University Committee (Kerras/Sanderson): 12 May –
Child Care facility – can we sit on committee – do we belong on it. Historically UVSS ran it and when handed to Uvic UVSS retained seats on the committee.
Central Pro-D – Dave Sanderson reviewed language with Eric Mayes and reviewed by members of AU. Policy will not be changed. New language used is within the existing policy.
Will set up regular meetings.
732 Benefits Committee (Doyle/Granot): met May 19th – Ori, Sam, Melissa attended. Rate changes to medical services plan of BC (MSP) – children will be free – premiums will be based on number of adults – grid changes- we will keep an eye on implementation.
LTD – PEA on LTD biggest increase this year – 50% increase from 2015 – 20 new claims in total most short term. Lots of questions re: increase – is it a trend? what are the drivers? May want info on applications vs. approvals.
Extended health and dental – dental has a surplus – no change to premiums. Health – direct pay increased claims by 18% – deficit increased to $523,000 from 218,000. July 2016 10% increase for premiums. Concerns re: health issues and increased LTD – is HR doing anything preventative?
- We ran out of time on this discussion.
733 Job Evaluation Appeals Committee (Connor/Granot): NTR.
734 Employment Equity Advisory Working Group (Butler): summer recess – committee resumes September 2016 – Sue will continue as our representative
735 Educational Equity Advisory Group (Doyle): summer recess – committee resumes September 2016
736 Campus Planning Committee (Karras): 7 May 2016 – motions to recommend design to president: New Service Building for FMGT, New District Energy Centre Plant; Capital Projects Update: New Student Residence Building RFP almost ready (4-5 year plan), 2015 Carbon Neutral Action Report (overall greenhouse gas emissions down by 7% compared to 2014, report acknowledges weather as a contributing factor)
737 Central ProD (Seager): meets on 13 June
738 Safety Committee (Clausen/Rysstad): NTR
739 Parking Committee (Granot): NTR
- Adjournment: @ 1:40pm.
