Minutes PEA UVic Chapter Executive Meeting
Tuesday 8 December 2015 | 12:00pm-1:00pm
Career Services Boardroom
Present: Sheryl Karras, Vincent Connor, Mike Cave, Dave Sanderson, Chris Clausen, Kristen Ficke, Melissa Doyle, Melissa Moroz, Ori Granot
Regrets: n/a
- Appointment of minute taker: Melissa Doyle
- Motion to approve the agenda: Motion seconded and carried (VC/OG)
- Approve minutes
31 Motion to Approve Minutes for 14 October 2015 (Dave Sanderson): Motion seconded and carried (CC/VC)
- Labour Relations Officer (Moroz):
Approximately six open active grievances, several concerning medical issues, sick leave/return to work and gaps in coverage between sick leave and the start of LTD. The latest LTD report is now available online for viewing. Our LTD is in good shape and is well funded at the present time.
- Urgent Business or to be otherwise assigned:
51 CUPE reaction to the new garbage policy and Letter to President from Computer Science – new sorting stations.
Meeting today between Steve Gorham and reps from CUPE 951 and 917. CUPE reps have expressed concerns around the potential for hygiene issues if office and common areas are not routinely serviced, and concerns over whether this is taking work away from their members.
52 UBC AAPS letter – information only
Isabella has retired. New point of contact is Dr. Andrea Han.
- Reports
61 Treasurer (Sanderson): Motion seconded and carried (VC/CC) that Vincent resigns from the position of Treasurer and appoints Dave Sanderson as acting Treasurer, where Sheryl and Vincent retain signing authority over accounts.
Information: The draft budget for 2016 is almost done (DS), as is the request to the Association for our chapter’s annual (grant) funds.
Coast Capital Account has $1323.77 and FAST account has $2592.10. We have received reimbursement from the Association for the November AGM ($168). The annual Uvic chapter donation to the Mustard Seed Food Bank ($1/member totalling $910 for 2015) has been issued, and was cashed on 22 December 2015.
62 Chapter Committees
621 Local Representatives (Karras): Motion seconded and carried (VC/MC) that Sheryl resigns from the position of Local Rep chair and appoints Vincent Connor and Mike Cave will co-chair the committee.
Currently there are two meetings of the local reps per year. VC/MC actioned to draft an e-mail for the spring local rep meeting. VC/MC actioned to reach out, and send info, to new Uvic members, along with PEA members in the Neptune group. VC/MC actioned to provide a coffee card update, and purchase thank you cards for local reps.
622 Seminars (Karras): Agreed on Feb 18th as next “Get to Know Your Collective Agreement” seminar. Sheryl actioned to book a meeting room and the pizza.
623 Appointments (Connor/Doyle): NTR
624 Website (Clausen/van Hoek): NTR
63 Joint Committees
631 Association/University Committee (Karras/Sanderson): Met in November. Approved the exclusion of three positions (two new positions, and one existing position). Reviewed the list of term employees to continue to check on whether any of these positions can be regularized. Discussed a previous waived posting that was waived due to a contingency placed on the funding for the position. Discussed the handling of the recent PEA layoff in food services.
632 Benefits Committee (Doyle): NTR
633 Job Evaluation Appeals Committee (Connor/Ficke):
Met Dec 7. One case was reviewed and the appeal was accepted.
634 Employment Equity Advisory Group (Butler): Sue provided the agenda from the 14 October 2015 EEAG which included a review of the mandate of the EEAG among other topics.
635 Educational Equity Advisory Group (Doyle): MelissaD provided the minutes from the 10 October 2015 EDAG meeting, along with a list of the topics committee members are voting on as focus topics for upcoming meetings.
636 Mental Health Task Force (Kapil): NTR
637 Campus Planning Committee (Karras): 7 December 2015 – final campus plan was reviewed by the CPC which recommended that the Final Planning be forwarded to the president for approval.
638 Central ProD (Seager): Discussed discrepancies in how the policy is described/intended to be used with respect to personal and central funds, and the current way in which Accounting is administering the use of personal and central ProD funds. Jan 31st is the nect update deadline. MelissaM actioned to follow up with Eric on this discrepancy.
64 External Committees
641 Association Executive (Doyle/Ficke): Discussed the Association’s draft budget for 2016 along with upcoming communication planning with regards to BCFED and CLC affiliation. MelissaM actioned with inviting Scott (PEA Executive Director) to next chapter meeting to discuss affiliation.
- Business Arising: Tabled discussion on resolutions passed at the Uvic chapter’s AGM to next meeting.
- Adjournment. VC moved at 1:15pm.
