PEA UVic Chapter Executive Meeting
Wednesday 8 January 2014
12:00 p.m.-1:30 p.m.
Career Services Boardroom
MINUTES
Present: Susan Dempsey, Abhinav Rai, Melissa Moroz, Melissa Doyle, Vincent Connor, John Foxgord, Chandra Beaveridge, Emma Carter, Sheryl Karras
1. Appointment of minute taker: Sheryl Karras
2. Motion to approve the agenda (S. Karras; C. Beaveridge): carried.
3. Motion to approve the minutes 10 September 2013 (V. Connor; A. Rai): carried.
4. Urgent Business or to be otherwise assigned:
41 Discussion of the Employment Systems Review Final Report – The PEA will provide a response to the final report. The findings in the report were thorough and we strongly support the recommendations.
42 Education Conference Jan 31/Feb 1 – representatives from CUPE and the Faculty Association have been invited to the conference.
5. Chair’s correspondence and remarks:
51 Correspondence from Office of the University Secretary regarding Board of Governors election
In keeping with Section 23(1)(g) of the University Act, the following persons are NOT eligible to be nominated to serve on the Board:
A person who is an employee of the university AND who is a voting member of the executive body of, or an officer of, an academic or non-academic staff association of the university who has the responsibility, or joint responsibility with others to
i) negotiate with the board, on behalf of the academic or non-academic staff association of that university, the terms and conditions of service of members of that association, or
ii) adjudicate disputes regarding members of the academic or non-academic staff association of that university.
The Chair has replied to this correspondence
6. Reports
61 Treasurer (Connor):
FAST account balance: $5703.88, there are two outstanding bills which will bring the balance to $4325.70 for January. The Coast Capital account balance as of 31 Dec 2013: $1357.78, this does not include the recently received refund cheque from the Association for two room rentals in November for our AGM and pre-Bargaining meeting ($304.50).
The Treasurer presented a draft Budget for 2014 which allows for expenditures of $13,704. The budget was discussed in detail and will be posted on the Chapter website at https://web.uvic.ca/uvicpea/ under the ‘chapter budgets’ link.
Motion to approve the Budget for year 2014 (V. Connor; S. Karras): carried.
The budget includes expenditure of up to $8,000 for 2 social events to be held at the University Club starting with one in the latter half of February. The Treasurer to start making the usual arrangements for these events.
62 Labour Relations Officer (Moroz): update on current issues
63 Chapter Committees
631 Local Representatives (Karras): Next meeting in January 2014 (Date – TBD)
632 Seminars (Karras): Upcoming Seminars: January 14th – Creating Healthy Communities and February 20th – Why We Still Need Unions
633 Appointments (Connor/Dempsey): NTR
634 Bargaining Committee(Karras): Committee to meet to prepare bargaining survey
635 Website reconstruction (Haman): NTR
64 Joint Committees
641 Association/University Committee (Foxgord): An RFP to explore alternate means for providing coverage for LTD was discussed.
642 Benefits Committee (Doyle): NTR
643 Job Evaluation Appeals Committee (Connor/Dempsey): Meeting in December to discuss current appeals with another meeting scheduled for 17 January 2014.
644 Employment Equity Advisory Working Group (Carter): Meeting scheduled for February
645 Educational Equity Advisory Group (Dempsey): NTR
646 Mental Health Task Force (Fagan): NTR
647 Campus Planning Committee (Karras): NTR
648 Central ProD (Seager): discussion still ongoing about how best to revise Central Pro-D to best serve members while ensuring a sustainable fund.
649 Safety Committee (Doyle): NTR
65 External Committees
651 Association Executive (Doyle): next meeting at the end of January at the Education Conference.
7. Business Arising:
8. Adjournment – 1:30 p.m.