PEA UVic Chapter Executive Meeting
Wednesday Sept 14, 2011, 11:30am- 1:30pm Career Services Boardroom
MINUTES
In attendance: Susan Dempsey, Jonathan Foweraker, Catherine Franz, Lance Grant, Tom Gore, Leslie Kenny, Lynn McCaughey, Melissa Moroz
Regrets: Vincent Connor
1. Appointment of minute taker: Leslie
2. Approval of the agenda: item on local rep outreach meetings added. Motion (McCaughey, Foweraker): To approve the agenda as amended. Carried.
3. Approval of the circulated minutes from July 13, 2011. Motion (Kenny, Foweraker): To approve the minutes as amended. Carried.
4. Urgent Business: none
5. Chair’s correspondence and remarks:
51 Staff Associations Meeting – The group will meet October 14 at UVic. Two reps are coming from UBC and two from SFU. Catherine will look at reaching out to VIU and UNBC. Catherine to find a room, Lynn will prepare a draft agenda. Association will provide wage replacement.
52 Executive Elections – Sept 28 deadline for nominations. Chair and three executive spots are open. If it goes to ballot, the all-candidates meeting will take place the week of Oct 10 with ballots due Nov. 7. Lynn and Jonathan intend to run for re-election. Catherine and Lance will not be continuing. Executive should encourage local reps, etc. to consider putting their names forward.
53 Pension Plan Trustee Board Vacancy – A call for nominations has gone out from the board. There is no dedicated PEA rep on the committee. Catherine has proposed a change in the terms of reference to have a PEA rep. This may or not be possible depending on the board terms of reference.
54 AGM – Set for November 9, 12-2:00 pm in the Haro Room. Melissa will ask Brett to do a poster. Reports are required in advance from the chair, treasurer, seminars committee, nominations committee and Association reps. Exec will meet the day before, on Nov. 8
55 Local Rep Outreach Meetings – Meetings were held in spring and summer at six buildings on campus. Turnout and level of discussion varied, mainly dominated by the pension issue. Discussion whether to put a call out to local reps to organize remaining buildings, or to hold some larger theme-focused meetings closer to bargaining.
6. Reports
61 Treasurer (Franz): Balance of $2713 in the Coast Capital account as of August 31. FAST account: $3783. Estimated cost for the AGM is $750.
62 Labour Relations Officer (Moroz): Melissa is working with about 15 active files. A letter of agreement is in progress to settle the pension grievance. Has been reviewing job descriptions/classification processes with the new HR recruitment advisor, Jennifer Farrow.
63 Chapter Committees
631 Local Representatives (Gore): Tom will schedule a meeting for last part of October. Agenda topics: Introduce Melissa to the group, promotion of AGM, education on collective agreement.
632 Seminars (Franz): Adrienne has stepped down. The committee will meet soon.
633 Appointments (Connor/Foweraker): Jonathan has been re-appointed to campus planning committee.
634 Pre-Bargaining Committee (Franz/McCaughey/Grant): October 3 is next meeting.
64 Joint Committees
641 Association/University Committee (McCaughey/Franz): Recent topics discussed: PEA representation on pension plan, Pro D website and info review, PEA scholarship (which is on the agenda for the November Senate meeting), and work intensification. Mental Health Taskforce may be a good resource for this.
642 Benefits Committee (Kenny): NTR
643 Job Evaluation Appeals Committee (Connor/Gore): The committee held a full-day session with Tony Bute for training of new personnel. JE committee will meet Thursday Sept 22. Tom is retiring from the university at the end of September and from the JEQ committee but will continue on the executive until July 2012.
644 Employment Equity Advisory Working Group (Kenny): NTR
645 Educational Equity Advisory Group (Dempsey): NTR
646 Mental Health Committee (Fagan): NTR – next meets 9/23
647 Campus Planning Committee (Foweraker): NTR
648 Central ProD (Klatt): NTR
65 External Committees
651 Association Executive (McCaughey/Dempsey): Planning for education conference in May 2012 in Richmond. Strategic planning retreat in November.
7. Business Arising: Local rep training Sept 29-30.
8. Other Business
8.1 Motion (Dempsey, Gore) to appoint Jonathan Foweraker to the JEQ appeals committee. Carried.
8.2 Lance would like to have the salary reduction resulting from the increase in members’ pension contributions publicized more strongly in our chapter communications. To say we’ve accepted a 0 and 0 package is not accurate, since the effect of the increase is like a functional pay cut.
9. Adjournment