Executive Minutes Feb 2004

Professional Employees Association

Chapter Executive Meeting

Minutes of meeting held 27 February 2004 starting at 11:45 in DSBC124

Present: Bill McGhee (Chair), Vincent Connor, John Foxgord, Tom Gore, Morag MacNeil, Bert Klatt, John Hall, Sheryl Karras, Tony Bute (Staff Officer)

1. Appointment of minute taker – Sheryl Karras

1. Approval of the agenda

Motion (Connor/Gore)

1. That the agenda be approved with changes. Carried

1. Approval of the minutes of January 23^rd

Motion (Connor/McGhee)

1. That the minutes be approved. Carried

1. Urgent Business:

31 A message was posted to listserve inviting nominations for PEA Convention delegate selection. UVic PEA has 10 convention delegate seats.

1. Chair’s Remarks and Correspondence

1. Correspondence: numerous pieces of correspondence were circulated
2. CUPE 4163: Thank you card for PEA support

1. Reports:

1. Treasurer (Vincent) – submission of 2004 Budget

Motion (Connor/MacNeil)

That the 2004 budget be approved. Carried

1. Staff Officer (Tony Bute) – The PEA is currently preparing for bargaining, members are encouraged to participate. Job Evaluation Questionnaire deadline is set at March 31^st questionnaires received after the deadline will be held aside.

1. Chapter Committees

1. Local Reps (Tom) The next LR meeting is set for Thursday March 4^th 12:15 – 13:45.

532 Seminars (Bert A.) Upcoming seminars include benefits and the continuing travel series.

533 Appointments (John Foxgord) – NTR

534 Elections (Joe Sparrow) – Notification for convention delegates – PEA Convention June 2/3

54 Joint Committees

541 Association/University Committee (Bill)

542 Benefits Committee (Morag) – The Committee met and reviewed the current extended health and dental claims. There was discussion on tendering a contract for all benefits, except EFAP, to amalgamate coverage with one carrier. A ‘tender committee’ has been struck with Vicki Simmons representing the PEA. This process presents a great opportunity to educate PEA members about benefits.

543 Job Evaluation Committee (Bert K.) – see 52

544 Performance Evaluation Committee (John Hall) – NTR

545 Equity Working Group (John Hall) – The Search Committee for the Director of Human Rights position met last week to finalize the candidate selection. Four candidates were interviewed for the position.

546 Discrimination & Harassment Work Group (Sheryl) – At their February 11^th meeting a proposal to reconstitute the University Human Rights Committee into an Employment Equity Working Group and an Educational Equity Working Group was submitted for discussion. March is Diversity Month.

547 Professional Development Committee – NTR

55 External Committees

551 Association Executive (Morag) – At the Association Executive meeting the Treasurer’s Report was submitted indicating the portfolio performed well but below the benchmark. Minor changes were made to the scholarship policy.

1. Business Arising – none

1. Other Business

1. Collective Agreement –A Bargaining Seminar is set for Tuesday March 16^th from 12:00 – 13:30
2. Chapter Website (John Foxgord) – web updates should be sent to Melvin, John Foxgord will continue to handle information updates.
   1. PEA Executive photograph to go on website.

1. Adjournment – The meeting adjourned at 13:40 (Motion: Foxgord/Klatt)

Next meeting: 12 March 2004 in DSBC124.

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UVic Chapter of the Professional Employees Association – Budget for Year 2004

Version agreed at the Executive Retreat on 13 February 2004

				Budget 2003	Expended 2003					Budget 2004
Bargaining Expenses				0.00		0						500.00
Union-building activities				200.00		0						100.00
Social Events				1500.00		947.00	Feb-03					1200.00		1 event – 01/10/2004
						1541.00	Oct-03
Inter Union activities				200.00		0						100.00
Local Reps activities				900.00		220.00	Mar-03					900.00
						299.10	Jul-03
						282.10	Dec-03
Annual retreat (inc gratuity)				500.00		490.31	Feb-03					668.52
Seminars				1000.00		50.00	Mar-03					1000.00
						100.00	May-03
						400.00	Jul-03
						11.50	Jan-04
Gifts				500.00		150.00	Aug-03					500.00
						299.77	Oct-03
Donations				500.00		200.00	Feb-03					1000.00
						50.00	Jun-03
						250.00	Jul-03
						300.00	Nov-03
						500.03	Nov-03
						500.00	Dec-03
Computing,Phone,Mail, Photocopying				140.00		46.61						60.00
Petty cash				200.00		300.00	Oct-03					300.00
Parking permits				50.00		0.00						50.00
Major educational event				1500.00		0.00						0.00
				7190.00		6937.42						6378.52
Available funds
				Balance in Coast Cap at 31 January 2004						3514.13
				Cheques outstanding – 1						500.00
				Balance in EASY at 31 January 2004						1001.00
				Allocation for year 2004 (assume the same as 2003)						4777.68
				Petty Cash at 03 February 2004						53.55
				Total funds available						8846.36
				Estimated funds still available after 2004 budget						2467.84